• Administrative Specialist - Dean of Medicine

    UTMB Health (Galveston, TX)


    Administrative Specialist - Dean of Medicine

     

    Galveston, Texas, United States

     

    New

     

    Clerical & Administrative Support

     

    UTMB Health

     

    Requisition # 2506743

    Minimum Qualifications:

    Bachelor’s Degree or equivalent and two years of related experience.

    Job Summary:

    To provide professional and administrative coordination of human resource and financial management activities.

    Job Duties:

    Administrative:

    Responsible for Human Resources procedures related to employee appointment and maintenance transactions. This includes but is not limited to the following:

     

    + Review and process Employment Authorization Forms.

    + Review and process the following transactions, including but not limited to: new hires, transfers, reclassifications, status changes, salary changes, separations, and leaves of absence.

    + Open and maintain complete/accurate files.

    + Update/maintain faculty database, if applicable.

    + Review and process Memorandums of Appointment, if applicable.

    + Ensure compliance with UT System Regents Rules.

    + Serve as liaison to staff in other entity processing units, Human Resources, Payroll, and other support areas.

    + Interacts with customers toward effective problem resolution and assists with questions regarding policies, procedures, and operations of the entity.

    + Prepares reports as requested for institutional and/or external reporting purposes.

    + In the School of Medicine, coordinate, verify and submit the AAMC Faculty Salary Survey and all Faculty Roster information. Complete annual surveys and run reports as needed.

    + Identifies operational problems and implements changes to provide solutions.

    Budget:

    + Coordinate information to support the institutional/departmental budget and planning process.

    + Maintains departmental reconciliation and analysis of commitments made through the entity

    Salary Range:

    Actual salary commensurate with experience.

    EQUAL EMPLOYMENT OPPORTUNITY:

    UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities.

     

    Compensation