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Position Title:

Office Facilitator II

Job Description:

We are looking for an Office Facilitator II to support our Engineering Division in our Community and Neighborhoods Department.

About the Position:

In this position, you’ll help advance the operational goals of the Salt Lake City Engineering Division by researching policies and practices, keeping team members informed of important developments, and ensuring smooth day-to-day operations. You’ll handle a variety of administrative and clerical responsibilities, from payroll processing and data management to front-desk reception and information coordination. Working closely with leadership, you’ll also support purchasing, inventory oversight, petty cash management, travel arrangements, and scheduling.

Position Salary Range:

N22 - $24.12/hr. - $32.89/hr.

The established market rate for this position is $32.89/hr.

This position is eligible for full city benefits, including:

+ Health Insurance (95% of premium paid by city)

+ Dental, Vision and Life Insurance

+ Paid vacation and personal leave

+ Six to twelve weeks of paid parental leave from day 1 of employment

+ Retirement contributions toward a pension plan and/or 401(k)

+ A robust Employee Assistance Plan (EAP)

+ Up to $4,000 tuition reimbursement annually

+ Discounted supplemental benefits like pet insurance and legal services

Learn more about our benefits here: https://www.slc.gov/hr/benefits-and-wellness/.

Relevant Experience Counts Toward Your Leave!

Salt Lake City values the professional experience you bring. Eligible new hires in full-time, benefit-eligible non-represented positions may receive leave accrual credit for prior full-time, benefit-eligible work that is directly related to this role or earned within a comparable public career service system. If selected, details about your credited leave time will be included in your offer.

IMPORTANT: Resume review for this position begins December 10, 2025. Early application submission is strongly encouraged. This announcement may close at any time without notice.

Key Responsibilities:

+ Acts as liaison with other departments, divisions, outside agencies, committees or boards. Develops and maintains confidential and non-confidential files. As needed, performs duties of administrative support for department or division head.

+ Prepares various statistical and budgetary reports. Researches topics or issues, collects and tabulates data, and composes/word-processes narratives and spreadsheets and/or presentations. Performs bookkeeping duties to monitor budget expenditures, petty cash, supply inventories and other accounts. Orders and distributes equipment, supplies and furniture. Prepares requisitions, receives and checks purchase orders.

+ Performs administrative or clerical functions for the Engineering Division . Writes reports, using own analysis of project data. Composes and types correspondence including confidential and legal documents. Authorized to respond in writing on behalf of division. Prepares memoranda, reports, forms and other materials. Assembles, takes and prepares minutes, agendas or other reports. Makes travel arrangements, sets meetings and schedules conference rooms.

+ Manages timekeeping and payroll processing tasks including reviewing information for accuracy and preparing related payroll reports. Secures timesheets and maintains accurate records of hours worked.

+ Assists Contract Administrator with On-Call Contracts and other contracting duties as needed. Maintains spreadsheet of On-Call and Term Contracts.

+ Coordinates with Risk Management division to provide information on cases as requested.

+ Responds to various surveys from associations and other agencies.. Provides assistance to employees as needed.

+ Staffs various committees as needed, may supervise Office Technicians., and performs other related duties as required.

+ Performs other duties as assigned.

Minimum Qualifications:

+ Graduation from high school or equivalent and six (6) years of experience in administrative support, project management, and data management. Experience must include at least two (2) years of experience involving data analysis, financial tracking, or related technical support functions.. Successful completion of post-high school study in related subjects may be substituted for experience on a year-for-year basis. Related subjects may include but are not limited to: Office or business administration, public administration, finance, accounting, data analytics, communications, computer science, and community or public relations.

+ Demonstrated ability to organize work, relate well with all internal and external customers, and function as an effective team member.

+ Strong interpersonal and communication skills. .

+ Proficiency in Microsoft Office Suite (including Excel, Word, and Outlook), with a working knowledge of report design, data entry and management, and spreadsheet analysis.

+ May require valid driver's license or driving privilege card, depending on assignment.

Working Conditions:

+ Light physical effort. Handling of light weights and pleasant working conditions with little or no exposure to hazards. May be exposed to discomfort associated with constant monitoring of computer video display screens.

+ Intermittent exposure to stress as a result of human behavior.

The above statements are intended to describe the general nature and level of work being performed by persons assigned to this job. They are not intended to be an exhaustive list of all duties, responsibilities and skills required of personnel so classified. All requirements are subject to possible modification to reasonably accommodate individuals with disabilities.

Offers of employment are contingent on successful completion of a criminal background check in accordance with City policy and applicable law.  Criminal offenses will be reviewed on a case-by-case basis and do not automatically disqualify a candidate from City employment.

Position Type:

Full-time

Department:

Community and Neighborhoods

Full Time/Part Time:

Full time

Scheduled Hours:

40

Salt Lake City is a place where your skills and dedication directly contribute to the community. With a team serving over 200,000 residents, we take pride in delivering meaningful work—from maintaining infrastructure to shaping public programs—with integrity and professionalism.

We value experience, accountability, and results. Our organization recognizes talent and rewards contribution, offering employees opportunities to grow, lead, and make a lasting difference.

If you're driven by public service and want to help shape the future of our city, we’d love to work with you.

Salt Lake City offers a competitive and well-rounded benefits package designed to support your health, financial future, and professional growth. To learn more, visit our Benefits & Wellness (https://www.slc.gov/hr/benefits-and-wellness/) site.

Health & Wellness

+ 95% City-paid medical insurance

+ Dental, vision, life insurance

+ HSA (with $1,000–$2,000 City contribution)

+ Wellness clinic for employees & families

+ Robust Employee Assistance Program (EAP)

Financial Perks

+ Tuition reimbursement (up to $4,000/year)

+ Retirement contributions (pension and/or 401(k))

+ Discounted pet insurance, legal services, and more

Thinking about applying or weighing another offer?

Use our Total Compensation Calculator (https://tools.slc.gov/totalcompensation/) to see the true value of your job offer—including salary, benefits, retirement, and more.

We know time away from work is essential for rest, personal needs, and family life. Salt Lake City offers generous paid leave to help you recharge and stay balanced. To learn more, visit our Benefits & Wellness (https://www.slc.gov/hr/benefits-and-wellness/paid-leave/) site.

+ 12 vacation days to start

+ 12 paid holidays + 1 personal holiday

+ Up to 80 hours personal leave annually

+ 6 - 12 weeks of paid parental leave

+ Bonus leave credit for eligible rehires & public sector transfers

Our Recruitment Team is ready to assist you throughout the entire hiring process—from questions about job openings to application support. Reach the Recruitment Team at 801-535-6699Or email: [email protected]

The City is committed to the full inclusion of all qualified individuals. As part of this commitment, Salt Lake City will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact Human Resources at 801-535-7900.

Salt Lake City is proud to be a partner of the Utah Patriot Program, providing employment opportunities for Veterans, Military and spouses. We are also a proud National Service Partner.