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Administrative Coordinator 3
- Louisiana Department of State Civil Service (Baton Rouge, LA)
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ADMINISTRATIVE COORDINATOR 3
Print (https://www.governmentjobs.com/careers/louisiana/jobs/newprint/5153588)
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ADMINISTRATIVE COORDINATOR 3
Salary
$2,387.00 - $4,089.00 Monthly
Location
Baton Rouge, LA
Job Type
Classified
Job Number
25-079-COMP-ADMIN3
Department
LDH-Capital Area Human Services District
Opening Date
11/26/2025
Closing Date
12/2/2025 11:59 PM Central
+ Description
+ Benefits
+ Questions
About this Job
Why work for CAHS?
+ Vision: CAHS excels at making lives better.
+ Mission: To deliver caring and responsive services, leading to a better tomorrow.
+ Philosophy : CAHS commits to the philosophy that all individuals are valuable members of the community. CAHS exists to help each person served live productively in the location and environment of their choosing and abilities. CAHS staff work as a unified team to provide services and supports that help the person(s) served succeed in work, school, life, and other endeavors they pursue.
We are seeking a detail-oriented and organized individual for the role of Administrative Coordinator to accurately manage and maintain client’s health records, ensuring that all documentation is complete, organized, and compliant with legal and regulatory requirements.
Reay to be part of a team that values your skills and dedication? Apply now and take the next step in your career with us.
AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES:
+ Accepting Direction: The ability to accept and follow directions from those higher in the chain of command.
+ Focusing on Customers: The ability to serve the needs of those who support and/or rely on the service provided.
+ Communicating Effectively: The ability to relay information correctly and appropriately to connect to people and ideas.
+ Adapting to Change: The ability to adjust plans, expectations, and behaviors in response to change.
+ Managing Time: The ability to control your time to increase effectiveness, efficiency, or productivity.
Minimum Qualifications
Two years of experience in administrative services.
EXPERIENCE SUBSTITUTION:
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.
Job Specification
The official job specifications for this role, as defined by the State Civil Service, can be foundhere (https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=168060) .
Job Duties and Other Information
Job Duties:
+ Participate in periodic audits to assess the accuracy and completeness of medical records.
+ Process requests for medical records from patients, legal representatives, insurance companies, and other authorized parties.
+ Verify the authenticity and authorization of record requests.
+ Proficiency in using EHR systems to manage and retrieve patient records.
+ Strictly adhere to the Health Insurance Portability and Accountability Act (HIPAA) regulations to maintain patient confidentiality.
+ Provide regular updates to management on record management trends and issues.
+ Assist in addressing any discrepancies or deficiencies in documentation.
Position-Specific Details:
Appointment Type: Probational or Job Appointment.
Work Schedule: 9 hours per day Monday - Thursday, 4 hours on Friday.
Compensation: Administrative Coordinator 3 (pay grade level AS-609) has a minimum salary of $13.77/hourly; $1,101.60/bi-weekly.
**Note regarding the advertised pay range: The advertised maximum amount listed is the maximum salary a person can make while in this title/level over their career and not the maximum amount we are allowed to pay a new hire.
How To Apply:
No Civil Service test score is required in order to be considered for this vacancy.
To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
* Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.
Contact Information:
For further information about this vacancy, contact:
Capital Area Human Services District
12301 Coursey Blvd
Baton Rouge, LA 70816
Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.
Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.
As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:
Insurance Coverage More information can be found at https://info.groupbenefits.org/
Parental Leave– Up to six weeks paid parental leave
More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx
Holidays and Leave – State employees receive the following paid holidays each year:
+ New Year's Day
+ Martin Luther King, Jr. Day,
+ Mardi Gras,
+ Good Friday,
+ Memorial Day,
+ Independence Day,
+ Labor Day,
+ Veteran's Day,
+ Thanksgiving Day and Christmas Day.
***** Additional holidays may be proclaimed by the Governor
State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.
Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):
+ Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\_Retirement\_System.mp4) to give you more detailed information about their system
+ Teacher's Retirement System of Louisiana (www.trsl.org),
+ Louisiana School Employees Retirement System (www.lsers.net), among others
01
ADi: Rate your ability to accept direction based on our definition: The ability to accept and follow directions from those higher in the chain of command.
+ 1= I have no experience and/or am uncomfortable accepting direction
+ 2= I have limited experience or require assistance to accept direction
+ 3= I can accept direction
+ 4= I can accept directions and help others improve their ability to accept direction
02
ADi: Explain your rating by providing specific and relevant examples in the box below.
03
AC: Rate your ability to adapt to change based on our definition: The ability to adjust plans, expectations, and behaviors in response to change.
+ 1= I have no experience and/or am uncomfortable adapting to change
+ 2= I have limited experience or require assistance to adapt to change
+ 3= I can adapt to change
+ 4= I can adapt to change and help others improve their ability to adapt to change
04
AC: Explain your rating by providing specific and relevant examples in the box below.
05
FC: Rate your ability to focus on customers based on our definition: The ability to serve the needs of those who support and/or rely on the services provided.
+ 1= I have no experience and/or am uncomfortable focusing on customers
+ 2= I have limited experience or require assistance to focus on customers
+ 3= I can focus on customers
+ 4= I can focus on customers and help others improve their ability to focus on customers
06
FC: Explain your rating by providing specific and relevant examples in the box below.
07
MT: Rate your ability to manage time based on our definition: The ability to control your time to increase effectiveness, efficiency, or productivity.
+ 1= I have no experience and/or am uncomfortable managing time.
+ 2= I have limited experience or require assistance to manage time
+ 3= I can manage time
+ 4= I can manage time and help others improve their ability to manage time
08
MT: Explain your rating by providing specific and relevant examples in the box below.
09
CE: Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas.
+ 1= I have no experience and/or am uncomfortable communicating effectively
+ 2= I have limited experience or require assistance to communicate effectively
+ 3= I can communicate effectively
+ 4= I can communicate effectively and help others improve their communication
10
CE: Explain your rating by providing specific and relevant examples in the box below.
Required Question
Employer
State of Louisiana
Address
For agency contact information, please refer to
the supplemental information above.
Louisiana State Civil Service, Louisiana, 70802
Phone
(866) 783-5462
Website
http://agency.governmentjobs.com/louisiana/default.cfm
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Administrative Coordinator 3
- Louisiana Department of State Civil Service (Baton Rouge, LA)