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Executive Assistant to Chief Executive Education Officer

How to Apply

A cover letter and resume are important submissions for the hiring team to get a sense of your experience. In the cover letter, one page or less, please let us know how this role aligns with your career aspirations and skills. Submit both a cover letter and resume as one file, due to system limitations.

Job Summary

The Stephen M. Ross School of Business at the University of Michigan is a diverse learning community grounded in the principle that business can be an extraordinary vehicle for positive change in today's dynamic global economy. The Ross School of Business mission is to build a better world through business. Through our powerful ideas, purpose-driven leaders, and positive impact, we empower business leaders to improve the world. Learn more about RossHERE (https://michiganross.umich.edu/) .

This role is hybrid with on-site expectations in Ann Arbor, MI 4 days per week. You will work during early mornings, nights, and/or weekends. For a full job description, see linkhere (https://drive.google.com/file/d/1Hwwf4pYoVUQQ9rENWSNTj1rZCJTns6jh/view) . For questions about this role, email [email protected] .

Please note: To be considered for this position, you must be legally authorized to work in the United States. Ross School of Business does not offer visa sponsorship for this position.

Purpose:

The Executive Assistant will provide executive-level administrative support and project management oversight to the Chief Executive Education Officer (CEEO) at the Stephen M. Ross School of Business. You will provide comprehensive professional, administrative, and project management support which requires comprehensive experience in administrative work and a broad knowledge of organizational procedures. You will work independently and collaboratively in a team environment, managing multiple tasks.

Why Work at Michigan?

In addition to a career filled with purpose and opportunity, the University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and your family and plan for a secure future. Benefits include:

+ Generous time off (Vacation, Holidays, Season Days)

+ A retirement plan that provides two-for-one matching contributions with immediate vesting

+ Many choices for comprehensive health insurance

+ Life insurance

+ Long-term disability coverage

+ Flexible spending accounts for healthcare and dependent care expenses

+ Flexible Work Program

+ Ross Onsite Fitness Center

Responsibilities*

+ **Administrative Support (60%)**

+ Provide advanced, diversified, and comprehensive administrative support to the CEEO. This includes preparing, drafting, editing, and finalizing correspondence, including proposals, agreements, letters, memorandums of understanding, reports, presentations, meeting minutes, pre-budget summaries, or other materials.

+ Provide high-level administrative support to the Senior Management Team as directed by CEEO. This includes calendar/scheduling support and email support when needed.

+ Respond and act on behalf of the CEEO in matters that are confidential and requires comprehensive knowledge of university policies, including interactions with school leadership and other University officials.

+ Bring items that need the CEEO's immediate attention to the forefront. Follow-up on status, complaints, and requests for information from clients, faculty, and staff.

+ Manage calendars and coordinate meetings, including identifying attendees, scheduling conference rooms, preparing agendas, greeting visitors, and organizing and distributing background or presentation materials.

+ Schedule travel arrangements and prepare necessary travel and meeting materials.

+ Manage systems that ensure follow-up and correspondence with internal and external stakeholders

+ Coordinate schedules for interviews, recruitment outreach, onboarding, space setup, and internal transitions

+ Prepare P-Card reconciliations and travel expense reports.

+ Manage intake and follow-up of IT-related staff requests (e.g., hardware, software) with Ross IT.

+ Coordinate, and take meeting minutes at staff meetings.

+ **Project Management (40%)**

+ Lead plans such as meetings, special events, corporate visits, including planning, preparation, and execution as directed by CEEO.

+ Take projects/action items for Leadership Team and committee meetings from original concept through completion using appropriate tools and communicate project progress to all stakeholders with responsibility for quality control.

+ Manage office-wide policies, procedures, and best practices to support the oversight of administrative processes and business documentation with Chief Operating Officer

+ Exercise discretion with confidential information related to donors and staff reporting to the CEEO.

+ Work independently and within a team on special, nonrecurring, and ongoing projects.

+ Be a project coordinator for special projects, which may include planning and coordinating multiple presentations, disseminating information, and organizing special events.

+ Prepare periodic reports on activities.

Required Qualifications*

+ Bachelor's degree and 5 years' experience in progressively responsible high-level administrative and office management positions in a corporate or academic environment, including direct support to executive-level leadership; or equivalent combination of education and experience.

+ Some knowledge of project management tools and techniques.

+ Experience working with CRM systems

+ Direct work experience in a project management capacity.

+ Proficiency in Microsoft Office software and other database and data retrieval, email, and calendar-keeping software and technologies.

+ Experience coordinating complex travel arrangements and expense reconciliation.

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about thework modes (https://hr.umich.edu/working-u-m/my-employment/ways-we-work-resource-center/ways-we-work-implementation-group/modes-work) .

Additional Information

Salary Information:

The posting range for this position is $58,300 to $71,900. This posting range reflects multiple factors involved in determining compensation, such as skills, experience, training, certifications, and other organizational needs. At Ross, **it is not common for new hires to be offered a salary at the upper end of the range.** Compensation decisions are based on the details of each situation.

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO Statement

The University of Michigan is an equal employment opportunity employer.

Job Detail

Job Opening ID

271300

Working Title

Executive Assistant to Chief Executive Education Officer

Job Title

Executive Secretary

Work Location

Ann Arbor Campus

Ann Arbor, MI

Modes of Work

Hybrid

Full/Part Time

Full-Time

Regular/Temporary

Regular

FLSA Status

Nonexempt

Organizational Group

School Bus Admin

Department

ROSS SCH Executive Education

Posting Begin/End Date

11/24/2025 - 12/01/2025

Salary

$58,300.00 - $71,900.00

Career Interest

Administration