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EXECUTIVE OFFICE ASSISTANT - HOBBY

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EXECUTIVE OFFICE ASSISTANT - HOBBY

Salary

$1,659.00 - $2,260.76 Biweekly

Location

7800 Airport Blvd.

Job Type

Full Time

Job Number

37662

Department

Houston Airport System

Opening Date

12/01/2025

Closing Date

12/8/2025 11:59 PM Central

+ Description

+ Benefits

+ Questions

POSITION OVERVIEW

Applications will be Accepted From: All Persons Interested

Division/ Section: Hobby Airport ( Air Operations Area)

Workdays & Hours: Monday - Friday 8:00 am – 5:00 pm*, Occasional Weekend/Holidays (*Subject to change)

PURPOSE OF DIVISION

This division is responsible for ensuring safety, customer satisfaction, required maintenance, while encompassing a wide range of responsibilities from overseeing daily activities. This division is responsible for the functionality and safety of the Air Operations Area (AOA) by maintaining compliance with FAA regulations to ensure the airport retains its operating certificate. This division ensures that all required maintenance is performed timely to ensure compliance with all federal regulations and requirements.

PURPOSE OF THE POSITION

The Executive Office Assistant provides administrative support to the General Manager (GM) of Operations (OPS) and Maintenance (MX), by handling response, data processing, and all other assigned activities. This position oversees and performs a range of diverse administrative activities, serving as a central point of liaison with other departments and external constituencies. The Executive Office Assistant creates original and final copy documents from drafts. This position will assist in developing the departmental budget, monitoring budgetary and other business affairs, and performing bookkeeping functions.

The responsibilities of this position include, but are not limited to:

The Executive Office Assistant will provide direct administrative and operational support for the General Manager (GM) of Operations (OPS) and Maintenance (MX). They will be responsible for the following duties:

+ Provide direct administrative support and act as a liaison on behalf of the General Manager, OPS and MX

+ Drafts correspondence, reports and other documents

+ Answers rollover calls, takes messages and responds to questions as needed

+ Maintains the calendar for the GM, OPS & MX

+ Prepares documents necessary for GM, OPS & MX meetings

+ Facilitates the office supply orders for the divisions

+ Maintains a filing system for departmental budget information, reports, receipts, and correspondence

+ Develop and maintain relationships with both external and internal audiences, including employees and other vital stakeholders

+ Oversee special projects as assigned by the GM, OPS &MX

Year-One Objectives & Milestones:

+ Develop an organizational file management system that connects all business units reporting to the GM, OPS & MX

+ Develop a communications schedule for OPS & MX events, shift briefings, projects, etc.

+ Successfully establish a filing and reporting system for GM, OPS & MX

WORKING CONDITIONS

The position occasionally requires stooping or bending. Occasional very light lifting, such as three or four reams of papers or books (up to 20 pounds or an equivalent weight) may be required.

MINIMUM REQUIREMENTS

EDUCATIONAL REQUIREMENTS:

Requires a high school diploma or a GED.

Certification:

May be required to pass a City administered typing test with a typing speed of 70 words per minute with no more than 7 errors.

EXPERIENCE REQUIREMENTS:

Three years of clerical or administrative support experience are required.

PREFERENCES

PREFERENCES:

+ Familiarity with the Houston Airport System structure, employees, and basic operations

+ Effective communication, both orally and in writing

+ Strong interpersonal skills

+ Experience handling multiple priorities simultaneously

+ Knowledge of Workforce Innovation & Development’s purpose and goals

+ High level of proficiency in Microsoft Office

Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.

GENERAL INFORMATION

SELECTION/SKILLS TESTS REQUIRED

The selection process will involve application review and/or interview. Department may administer skills assessment test.

SAFETY IMPACT POSITION

NO - If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test.

PAY GRADE 15

SALARY INFORMATION

Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification.

APPLICATION PROCEDURES

Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov.

To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm or call (281-233-1858). If you need login assistance or technical support call 855-524-5627. If you need special services or accommodations, call (281-233-1858). (TTY 7-1-1)

Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.

All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.

Applicants are encouraged to attach a cover letter and resume along with their completed application when applying. For further information pertaining to the Houston Airport System, please visit: https://www.youtube.com/watch?v=EDWLV\_sJFoM.

EOE Equal Opportunity Employer

The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.

The city offers a competitive benefits program, including competitively priced health coverage and a defined contribution pension plan. Benefits include:

+ Medical

+ Dental

+ Vision

+ Wellness

+ Supplemental Insurance

+ Life insurance

+ Long-term disability

+ Retirement pension

+ 457 deferred compensation plan

+ Employee Assistance Program

+ 10 days of vacation each year

+ 11 city holidays, plus one floating holiday

+ Compensable Sick Leave

+ Personal Leave

+ Flexible schedules

+ Hybrid-Telework for eligible positions

+ Professional development opportunities

+ Transportation/parking plan

+ Section 125 pretax deductions

+ Dependent Care Reimbursement Plan

+ Paid Prenatal, Parental and Infant Wellness Leaves

+ Healthcare Flexible Spending Account

For plan details, visit http://www.houstontx.gov/hr/benefits.html

01

Are you a veteran who served on active duty in the Armed Forces (United States Army, Navy, Air Force, Marine Corps, or Coast Guard) for more than 90 consecutive days and received either an honorable discharge or a general discharge under honorable conditions?

+ Yes

+ No

02

Are you a Houston Airport System employee?

+ Yes

+ No

03

What is the highest level of education you have obtained?

+ Less than High School Diploma/GED

+ High School Diploma/GED

+ Associate's Degree

+ Bachelor's Degree or higher

+ None of the above

04

Please indicate the degree concentration you obtained ("See Resume" is not acceptable, if statement does not apply, please insert N/A)

05

Are you familiar with the Houston Airport System structure, employees and basic operations?

+ Yes

+ No

06

How many years of clerical or administrative support work experience do you have?

+ Less than 3 years

+ 3 years to less than 5 years

+ 5 years to less than 7 years

+ 7 years or more

+ I have no clerical or administrative support work experience

07

Do you possess strong oral and written communication skills that enable you to clearly convey information, collaborate effectively, and prepare professional correspondence or reports?

+ Yes

+ No

08

Do you possess strong interpersonal skills that enable you to build effective working relationships and interact professionally with individuals at all levels?

+ Yes

+ No

09

Do you possess the problem-solving skills necessary to address and resolve issues related to administrative tasks and processes?

+ Yes

+ No

10

Do you have experience managing multiple priorities simultaneously while meeting deadlines and maintaining accuracy?

+ Yes

+ No

11

If you answered yes to question 10, please provide a brief example describing a situation where you successfully managed multiple tasks and ensured accurate results. See resume is not acceptable, if no experience please insert N/A.

12

Please indicate your "highest" level of proficiency in Microsoft Office Suite.

+ BASIC: Create a new document, enter text, and save it; navigate in a document and perform a search; format cells, rows, and columns; modify a database and insert data from another; application; create title and bullet slides; work with text, drawn objects, and drawing tools.

+ INTERMEDIATE: Create mail merges, sort and filter them; customize toolbars; run and record Macros; filter data and manage a filtered list; create and modify some Macro commands; create, modify, and format charts; create basic Macros to automate forms and data entry; customize the appearance and functionality of reports; use hyperlinks and perform data integration.

+ ADVANCED: Manage table data, sort and filter merges, advanced techniques for analyzing and manipulating data in Excel. delete e-mails from the Inbox, Sent Items and Deleted Items folders, Add, edit, move and delete appointments on your calendar.

+ I have no MS Office Suite experience.

13

Do you believe employees are more productive when they enjoy their work and maintain positive relationships with their coworkers?

+ Yes

+ No

14

If you answered yes to question 13, please provide a brief example how you’ve fostered a positive work environment. See resume is not acceptable, if no experience please insert N/A.

15

Are you familiar with the purpose and goals of Workforce Innovation and Development (WID) ?

+ Yes

+ No

Required Question