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Description

We are looking for a detail-oriented Executive Assistant to provide comprehensive support to C-Suite executives. Based in Naples, Florida, this role demands exceptional organizational skills, discretion, and the ability to manage complex schedules, communications, and administrative tasks. The ideal candidate will thrive in a fast-paced environment, ensuring seamless executive operations and contributing to the efficiency of leadership functions.

Responsibilities:

• Organize and maintain executive calendars using Microsoft Outlook, efficiently scheduling meetings and resolving conflicts.

• Coordinate internal and external meetings by preparing agendas, materials, and ensuring all logistical arrangements are completed.

• Manage board administration, including meeting coordination, agenda creation, document distribution, and preparation of meeting packets.

• Attend board and committee meetings as required, taking comprehensive minutes and distributing them promptly.

• Arrange travel logistics for executives, securing cost-effective and efficient options for flights, accommodations, and transportation.

• Plan and execute executive-level events and meetings, ensuring hospitality needs are met and visitors are welcomed professionally.

• Maintain and oversee meeting spaces, ensuring readiness and appropriate setup.

Requirements

• Proven experience managing executive calendars and scheduling appointments with precision.

• Proficiency in preparing and presenting board materials, including agendas and presentations.

• Strong skills in arranging comprehensive travel plans and itineraries.

• Expertise in formatting and editing detailed documents, reports, and presentations.

• Ability to handle sensitive information with confidentiality and discretion.

• Exceptional organizational and multitasking capabilities in a high-pressure environment.

• Advanced proficiency in Microsoft Office Suite, particularly Outlook and PowerPoint.

• Excellent communication skills, both written and verbal, with a detail-oriented approach.

For immediate consideration, please reach out to Jenny Smith (Vice President/Senior Recruiting Manager) on LinkedIn or contact her at 239-900-1619.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .