"Alerted.org

Working Title: Lead Worker / Payroll Coordinator

Job Class: Office and Administrative Specialist, Senior

Agency: Public Safety Dept

+ **Job ID** : 90536

+ **Location** : Marshall

+ **Telework Eligible** : No

+ **Full/Part Time** : Full-Time

+ **Regular/Temporary** : Unlimited

+ **Who May Apply** : Open to all qualified job seekers and DPS employees eligible to bid (permanent classified employees in the same job and classification). Eligible bidders should apply through self-service AND confirm their interest bid by emailing [email protected] by 11:59 PM 12/08/2025.

+ **Date Posted** : 12/02/2025

+ **Closing Date** : 12/08/2025

+ **Hiring Agency/Seniority Unit** : Public Safety Dept / Public Safety-AFSCME

+ **Division/Unit** : Marshall District 2300 / Marshall D 2300 Clerical

+ **Work Shift/Work Hours** : Day Shift / 8:00 AM - 4:30 PM

+ **Days of Work** : Monday - Friday

+ **Travel Required** : No

+ **Salary Range:** $22.23 - $30.09 / hourly; $46,416 - $62,827 / annually

+ **Classified Status** : Classified

+ **Bargaining Unit/Union** : 206 - Clerical/AFSCME

+ **Work Area** : 1800 East College Dr, Marshall, MN 56258

+ **FLSA Status** : Nonexempt

+ Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

This position exists to assist the District Commander in fulfilling his administrative and operational responsibilities.

This position acts as Office Manager/Lead Worker of other office personnel (3) and delegates work assignments as necessary in order to provide State Patrol personnel with statistical data, records, and reports and is responsible for the operation of the district office during supervisors' absences. Arranges for administrative and clerical support for all district personnel by delegating work assignments as necessary.

This position has responsibility for all aspects of the district payroll self-time entry program and the SEMA4 payroll program. Acts as liaison to Human Resources personnel and district personnel in all areas of payroll related issues.

This position is responsible for all district purchasing.

As District Coordinator for State Patrol's technology, arrange or direct PC upgrades and training for office personnel, provide district personnel with technical support, identify and suggest PC training needs to the District Commander.

The Department of Public Safety is unable to provide sponsorship for work visas. Applicants must be eligible to work in the United States at the start of employment. DPS does not participate in E-Verify

Minimum Qualifications

+ Knowledge of math sufficient to maintain complete and accurate financial records and balance and resolve discrepancies in areas like determining eligibility, level of benefits and/or payroll

+ Skill in accounts receivable and computerized billing systems sufficient to enter and access information, and identify and correct errors

+ Ability to read source documents and enter data in specific databases or tracking systems; Accurately input, verify, and edit electronic data

+ Ability to prepare, edit, and finalize emails, memos, reports, and/or other documents and types of written communication that are grammatically correct, in proper format, and free of spelling errors

+ Ability to oversee, lead, train, and evaluate the work activities of employees in their work area

+ Ability to explain laws, rules, regulations, standards, policies, and procedures to clients, coworkers, and customers

Preferred Qualifications

+ Ability to work cooperatively with individuals from diverse backgrounds and underserved communities

+ Experience with data privacy rules, policies and procedures in order to comply with DPS, MSP and BCA rules and regulations, as well as federal and state laws regarding confidentiality of data

+ Experience with SWIFT Procurement System & SEMA4 relating to payroll completion

+ Experience with asset management, working with vendors and bids for purchasing and invoicing inventories

+ Legal and/or technical terminology related to forfeitures and court proceedings.

+ Skill in word processing (Microsoft Word) spreadsheet (Microsoft Excel), and email (Microsoft Outlook) and entering data into legal databases.

+ Skills sufficient to train, support, and oversee administrative staff.

Physical Requirements

Requires occasionally moving and transporting such articles as file boxes and heavy hand tools or heavier materials with help from others, and moving and transporting light objects frequently. Even though the weights being moved and transported may be a negligible amount, a job in this category may require position self to move to a significant degree or may involve maintaining a stationary position for extended periods.

Additional Requirements

This position requires successful completion of the following:

It is the policy of the Department of Public Safety that all employees submit to a background investigation prior to employment, includes the following components:

1) criminal history

2) reference check

3) fingerprinting (MNJIS)

4) drug screening

5) drivers license check

6) SEMA4 records, personnel file and employment records (current and former state employees only)

The Department of Public Safety is unable to provide sponsorship for work visas. Applicants must be eligible to work in the United States at the start of employment. DPS does not participate in E-Verify

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email [email protected] . Please indicate what assistance is needed.