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Job Title: Payroll Manager

Department: Human Resources

Summary

Oversees and directs all payroll procedures, ensuring compliance with laws and tax obligations, supervises the payroll teams, maintains accurate payroll records.

Essential Duties and Responsibilities

Perform all duties as assigned that are at the discretion of management and within the reasonable scope of this job classification.

+ Expert in ADP Payroll

+ Implements, maintains, and reviews payroll processing systems to ensure timely and accurate processing of payroll transactions including salaries, benefits, wage garnishments, state and federal taxes and other deductions

+ Ensures accurate and timely processing of payroll updates including new hires, terminations and changes to pay rates

+ Ensures compliance with federal, state and local payroll, wage and hour laws and best practices

+ Assists in crafting communications to employees regarding changes in legislation, company policy, pay irregularities, changes to the standard payroll cadence, etc

+ Assists with timeclock issues/entries

+ Reconcile/audit W-2s at year end

+ Tracks/manages workers compensation

+ Assists audits with various audit requests-financial, workers comp, 401K

+ Reconcile 401K bi-weekly file to make sure all deductions have been deposited

+ Conducts yearly 401K 5500 testing.

+ Interfaces with 401K fiduciary to manage all compliance issues. Attends and contributes to weekly 401K meetings

+ Manages the annual salary review computations and bonus program

+ Partners with accounting team to reconcile specific payroll data to our financial records, run analyses and generate management reports that provide insight into financial health of the business

+ Other special projects and accounting duties as required

+ Process any final checks or manual checks as needed

Qualifications

To perform the job successfully, an individual should demonstrate the following competencies to perform the essential functions of this position.

+ Oral Communication—the individual speaks clearly and persuasively in positive or negative situations.

+ Written Communication—the individual can craft payroll related communications to employees as needed - edits work for spelling and grammar and can read and interpret written information.

+ Planning/Organizing—the individual prioritizes and plans work activities and uses time efficiently.

+ Quality—the individual demonstrates accuracy and thoroughness and monitors own work to ensure quality.

+ Adaptability—the individual adapts to changes in the work environment, manages competing demands, and can deal with frequent changes, delays, or unexpected events.

+ Dependability—the individual is consistently at work and on time, follows instructions, responds to management direction, and solicits feedback to improve performance.

+ Safety and Security—the individual observes safety and security procedures and uses equipment and materials properly.

Education and/or Experience

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

+ Bachelor’s degree.

+ 3-5 years of related experience and/or training or equivalent combination of education and experience.

+ Knowledge of MS Office (Word, Excel, Outlook) required.

+ Expert with ADP payroll.

+ Possess a high level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact, and diplomacy.

+ Must pass a drug screen and criminal background check

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job the employee is regularly required to use hands and fingers to handle or feel and talk or hear. The employee is frequently required to sit. The employee is occasionally required to walk; reach with hands and arms and stoop, kneel, crouch, or crawl. The employee is occasionally required to lift to 25 pounds. The vision requirements include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Employee is expected to be onsite, in the office, five days a week. Work hours are 8am – 5pm. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment can vary. Trident Maritime Systems is an EEO employer that offers a comprehensive compensation package and opportunities for growth. Offers of employment are contingent on and not considered finalized until the required background check and drug test has been performed and the results received and accessed.