• Executive Assistant

    Aston Carter (Castro Valley, CA)


    Description

    Provide proactive support to the CEO — manage calendars, emails, priorities, and follow-ups with discretion and care. Serve as the central hub for office communication, scheduling, and coordination. Support project and business operations: tracking deadlines, meetings, and deliverables across departments. Assist with HR and onboarding processes — helping ensure new hires experience our culture from day one. Coordinate internal events, team meetings, and culture initiatives that keep our workplace connected. Prepare and organize documentation, correspondence, and reports as needed. Handle general office management tasks (supplies, vendor coordination, process improvement). Anticipate needs — stay two steps ahead to create time and focus for leadership.

     

    Skills

     

    Calendar management, Administrative support, Outlook, Microsoft office, Calendaring, Administrative assistance, Executive support, Microsoft, Powerpoint, Executive administrative support, Travel management, Event coordination

     

    Top Skills Details

     

    Calendar management,Administrative support,Outlook,Microsoft office,Calendaring,Administrative assistance,Executive support,Microsoft,Powerpoint,Executive administrative support,Travel management,Event coordination

    Experience Level

    Intermediate Level

     

    Job Type & Location

     

    This is a Contract to Hire position based out of Castro Valley, CA.

    Pay and Benefits

    The pay range for this position is $35.00 - $40.00/hr.

     

    Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

     

    • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

     

    Workplace Type

     

    This is a fully onsite position in Castro Valley,CA.

     

    Application Deadline

     

    This position is anticipated to close on Dec 10, 2025.

    About Aston Carter:

    Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

     

    The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

     

    If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.