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Job Title: Construction Project Coordinator

Job Description

We are seeking a highly organized and customer-focused Project Coordinator responsible for overseeing up to 20 projects simultaneously. This role involves managing all administrative tasks, coordinating schedules, updating clients, and ensuring high-quality customer service. You will be the primary point of contact for customers and act as their advocate within our facilities.

Responsibilities

+ Manage multiple sales orders concurrently, ensuring all documentation is complete and accurate.

+ Serve as the 'voice of the customer,' keeping clients informed throughout the project lifecycle from production schedule to delivery.

+ Coordinate with engineering, production planning, transportation, procurement, and accounting to ensure project success.

+ Prepare and propose change orders as needed, ensuring timely communication and resolution.

+ Monitor project progress, proactively solve problems, and offer technical advice to expedite projects.

+ Foster a culture of continuous improvement in processes and systems.

+ Coordinate site visits and resolve any issues that arise from the point of sale to project completion.

+ Manage required submittals and approvals with customers.

+ Communicate with the Transportation department regarding delivery needs and follow up as needed.

+ Collaborate with other project managers and the plant manager to optimize scheduling and minimize conflicts.

Essential Skills

+ 3+ years of experience in Project Management, Project Coordination, or high-level Administrative roles within manufacturing or a related industry.

+ Bachelor’s degree or equivalent work experience (6+ years experience without a degree is acceptable).

+ Proven ability to manage multiple complex projects simultaneously.

+ Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) with at least 2 years of experience.

+ Experience with CRM software, specifically Salesforce, is preferred.

+ Strong organizational and communication skills.

+ Ability to interpret production schematics and engineering drawings.

Additional Skills & Qualifications

+ Experience with SAP is preferred.

+ Math skills are advantageous.

+ Demonstrated customer service orientation.

Work Environment

This position operates on a Monday to Friday schedule, typically from 7 AM to 4 PM, with slight variations possible. The role requires onsite presence, with the ability to work remotely during inclement weather. The workplace fosters a team-oriented and welcoming environment, with about 45 people on the production side and 10-20 in the office. Benefits include tuition reimbursement upon hiring.

Job Type & Location

This is a Contract to Hire position based out of Wilsonville, OR.

Pay and Benefits

The pay range for this position is $30.00 - $35.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Wilsonville,OR.

Application Deadline

This position is anticipated to close on Dec 9, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.