• Project Coordinator

    Aston Carter (Seattle, WA)


    Job Title: Industry Coordinator - Music Industry

    Job Description

    Join a dynamic team in the music industry, where you will play a key role in supporting business growth through strategic partnerships with record labels, artists, and managers. This role involves both support responsibilities and project work, offering a unique opportunity to gain music industry experience in a fun and fast-paced environment. Regular communication with internal and external partners is crucial.

    Responsibilities

    + Coordinate meeting agendas, take notes, and summarize action items.

    + Fulfill administrative tasks such as invoice tracking, payments, and contracting.

    + Reach out to labels for follow-ups and to collect assets and deliverables.

    + Track artist partnerships and social media engagements.

    + Create, review, and update project and campaign trackers.

    + Conduct research projects and audits as directed by the team.

    + Create campaign decks and gather necessary inputs.

    + Coordinate and prepare for artist meetings and visits.

    + Provide project-based support, including budgeting, event management, newsletters, and database management.

    + Initiate and drive process improvement projects within the department.

    Essential Skills

    + Bachelor's degree or MBA (preferred).

    + Project coordination/management skills.

    + Strong interest and experience in the music industry.

    + Basic technical skills, especially in creating PowerPoint decks.

    + Experience or internships with music labels, big tech companies, streaming services, or social media companies like Meta or TikTok.

     

    Additional Skills & Qualifications

     

    + Entry-level position suitable for those currently enrolled or graduated from college, ideally in a music program or related fields.

    + Comfortable working independently and within a team.

    + Available for a 12-month internship.

    + Experience in media groups or departments is beneficial.

    Work Environment

    The work environment is flexible with hours, requiring a minimum of 2 days of work, ranging from 15-40 hours depending on the candidate's schedule. The role is hybrid, with a preference for onsite presence to maximize team interaction and experience. Being in the office between 9-5 is ideal. The role is based in Seattle, within a project management team, focusing on internal operations rather than direct music industry roles. An interest in music is advantageous as projects often involve partnerships with festivals and live streaming.

     

    Job Type & Location

     

    This is a Contract position based out of Seattle, WA.

    Pay and Benefits

    The pay range for this position is $30.00 - $30.00/hr.

     

    Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

     

    • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

     

    Workplace Type

     

    This is a fully onsite position in Seattle,WA.

     

    Application Deadline

     

    This position is anticipated to close on Dec 16, 2025.

    About Aston Carter:

    Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

     

    The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

     

    If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.