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Senior Budget Analyst (Budget Analyst 3) (Local Government) -Allegheny County Support Administration

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Senior Budget Analyst (Budget Analyst 3) (Local Government) -Allegheny County Support Administration

Salary

$85,099.00 - $93,608.90 Annually

Location

Allegheny County, PA

Job Type

Civil Service Permanent Full-Time

Job Number

CS-2025-37438-L0333

Department

Local Government

Division

HS Allegheny Co Spt Ad

Opening Date

12/02/2025

Closing Date

12/15/2025 11:59 PM Eastern

Job Code

L0333

Position Number

80012586

Union

Non Union

Bargaining Unit

LG

Pay Group

LG

Bureau / Division Code

88215000

Bureau / Division

Allegheny County Administrative Support

Worksite Address

One Smithfield Street

City

Pittsburgh, Pennsylvania

Zip Code

15222

Contact Name

Serena Malahoo

Contact Phone

412.350.6419

Contact Email

[email protected]

+ Description

+ Benefits

+ Questions

THE POSITION

Become a vital part of the dedicated team at the Department of Human Services, specifically within the Bureau of Financial Management. We are seeking motivated individuals who are eager to take initiative and drive meaningful change in the finance sector. This role offers the opportunity to lead a team of Budget Analyst 2 professionals, where you will not only manage financial operations but also contribute to strategic decision-making processes that impact the community. If you are passionate about finance and ready to make a significant impact, we encourage you to apply and join us in our mission to enhance financial management practices.

DESCRIPTION OF WORK

The Senior Budget Analyst, Department of Human Services (DHS), Office of Administration (OA) Bureau of Financial Management/Budgets and Reports (BFM/BR), functions under the authority of the Manager, Revenue and Claiming (Co. Fiscal Officer 3), is responsible for managing, coordinating, and producing budgets, financial documents and reports for the program offices Area Agency on Aging (AAA), Office of Behavioral Health (OBH), Office of Developmental Supports (ODS), Office of Children, Youth and Families (OCYF), and Office of Community Services (OCS) and the support offices of the Office of Administration (OA), Office of Analytics, Technology and Planning (ATP), Office of Equity and Engagement (OEE) and Executive Office (EO).

Duties and Responsibilities:

+ Coordinates and oversees the development of annual budgets for the submission and approval of Allegheny County. Ensures that budget preparation is consistent with the guidelines and procedures established by the Allegheny County Budget and/or Controller’s Office.

+ Utilizes various applications in the performance of duties ~ Power Plan, OnBase, MPER, KIDS and CIPS and any other financial applications that may be used in processes.

+ Discusses restrictions, strategies, and objectives with the Deputy Directors, Bureau Administrators, and other Administrators regarding budget projections for the ensuing calendar year.

+ Determines salary/fringe benefit costs by fund type including anticipated increases in the County budget.

+ Projects total revenue available for the upcoming year for the contract provider system based on annual award letters received from funding sources such as the PA Department Human Services (PA DHS), PA Department of Health (DOH), PA Department of Aging (PDA), PA Department of Drug and Alcohol (DDAP); PA Department of Labor and Industry (DOL), and matching County funds.

+ Examines requests for budget revisions; recommends to the Manager, Revenue and Claiming, the approval or denial along with an explanation as to why budget revisions are being altered/ adjusted/ or denied.

+ Assists Manager, Revenue and Claiming with the preparation and submission of the CYF Needs Based Budget each fiscal year.

+ Supervises the preparation by overseeing the process of budget analysts in the procurement and gathering of information for the reconciliation year, current year, and planning year of the CYF Needs Based Budget Plan.

+ Oversees the budget analysts within the Fiscal Department as it pertains to all Rosters of Personnel (PW1171 State Form), that are submitted to state partners each fiscal year end, and which are used in the preparation of the yearly CYF Needs Based Budget.

+ Works with other DHS partners in the gathering and compilation of various sections of the Needs Based Budget file.

+ Supervises the analysis of financial appropriations, revenue, and expenditures.

+ Reviews and approves adjusted journal entries and supporting documentation for expenses, contract or funding changes prepared by BFMBR staff.

+ Prepares and assembles fiscal and statistical data, charts, graphs, and reports for budgetary evaluations.

+ Reviews requests for index codes by fund type assigned to the County Controller’s Office.

+ Provides printouts of fund type budgets by index codes to Budget Analysts.

+ Supervises a team of Budget Analyst 2’s in their duties, assignments, and responsibilities.

+ Approves benefit time off (vacation and personal time).

+ Approves bi-weekly time sheets.

+ Provides an annual performance evaluation for each subordinate.

Work Schedule and Additional Information:

+ Full-time employment

+ Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 60-minute lunch.

+ Telework:You may have the opportunity to work from home (telework) part-time up to 2 days per week upon successful completion of probationary period. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Pittsburgh. The ability to telework is subject to change at any time. Additional details may be provided during the interview.

+ Salary: In some cases, the starting salary may be non-negotiable.

+ You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY

QUALIFICATIONS

Minimum Experience and Training Requirements:

+ One year of experience as a Budget Analyst 2; or

+ Three years of progressively responsible experience in technical budget administration work; and a bachelor's degree; or

+ Any equivalent combination of experience and training.

Other Requirements:

+ You must meet the PA residency requirement (https://www.employment.pa.gov/Additional%20Info/Pages/default.aspx) . For more information on ways to meet PA residency requirements, follow the link (https://www.employment.pa.gov/Additional%20Info/Pages/default.aspx) and click on Residency.

+ Hiring preference for this vacancy may be given to candidates who live within Allegheny County. If no eligible candidates who live within Allegheny County apply for this position, candidates who reside in other counties may be considered.

+ You must be able to perform essential job functions.

How to Apply:

+ Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).

+ If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.

+ Your application must be submitted by the posting closing date . Late applications and other required materials will not be accepted.

+ Failure to comply with the above application requirements may eliminate you from consideration for this position.

Veterans:

+ Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

+ 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

EXAMINATION INFORMATION

+ Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).

+ Your score is based on the detailed information you provide on your application and in response to the supplemental questions.

+ Your score is valid for this specific posting only.

+ You must provide complete and accurate information or:

+ your score may be lower than deserved.

+ you may be disqualified.

+ You may only apply/test once for this posting.

+ Your results will be provided via email.

Benefit packages are determined by the county and may vary. Please contact the applicable county human resource office directly to inquire about a specific benefit package.

01

Have you been employed by a local government agency in a civil service position as a Budget Analyst 2 for one or more years full-time?

+ Yes

+ No

02

If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experiencemustalso be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below.

03

How much full-time progressively responsible professional experience do you possess in technical budget administration work?

+ 3 years or more

+ 2 to less than 3 years

+ 1 to less than 2 years

+ Less than 1 year

+ None

04

If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experiencemustalso be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below.

05

How much graduate coursework have you completed in accounting, finance, business administration, or closely related areas? If you are claiming credits/degree, you must upload a copy of your college transcript(s) for this education to be considered in the eligibility decision. Unofficial transcripts are acceptable. You must attach your transcript(s) prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a transcript(s) to the application after it has been submitted.

If your education was acquired outside of the United States, you must upload a copy of your foreign credential evaluation report. We can only accept foreign credential evaluations from organizations that are members of the National Association of Credential Services (NACES). A list of current NACES members can be found by visitingwww.naces.org (”www.naces.org”target=_blank”) and clicking the Evaluation Services Link.

You must attach your documentation prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a document to the application after it has been submitted.

+ 60 credits or more

+ 30 but less than 60 credits

+ Less than 30 credits

+ None

06

You must complete the supplemental questions below. These supplemental questions are the exam and will be scored. They are designed to give you the opportunity to relate your experience and training background to the major activities (Work Behaviors) performed in this position. Failure to provide complete and accurate information may delay the processing of your application or result in a lower-than-deserved score or disqualification. Youmustcomplete the applicationandanswer the supplemental questions. Resumes, cover letters, and similar documents willnotbe reviewed for the purposes of determining your eligibility for the position or to determine your score.

All information you provide on your application and supplemental questions is subject to verification. Any misrepresentation, falsification or omission of material facts is subject to penalty. If requested, you must provide documentation, including names, addresses, and telephone numbers of individuals who can verify the validity of the information you provide in the application and supplemental questions.

Read each question carefully. Determine and select which "Level of Performance" most closely represents your highest level of experience/training. List the employer(s)/training source(s) from your Work or Education sections of the application where you gained this experience/training.The "Level of Performance" you choose must be clearly supported within the description of the experience and training information entered in your application or your score may be lowered.In order to receive credit for experience, you must have worked in a job for at least six months in which the experience claimed was a major function.

If you have read and understand these instructions, please click on the "Yes" button and proceed to the exam questions.

If you have general questions regarding the application and hiring process, please refer to ourFAQ page (https://www.employment.pa.gov/Additional%20Info/Pages/default.aspx) .

+ Yes

07

WORK BEHAVIOR 1 - ACCOUNTING TRANSACTIONS

Applies relevant accounting principles and practices for a variety of transactions, such as reporting, recalculation, and reconciliation of funds. Monitors, reconciles, and corrects funds as well as processes transactions.

Levels of Performance

Select the Level of Performance that best describes your claim.

+ A. I have experience monitoring, reconciling, and correcting funds. I was responsible for evaluating and validating the posting of accounting entries to general ledger accounts.

+ B. I have experience monitoring, reconciling, and correcting funds; however, someone else was responsible for evaluating and validating the posting of accounting entries to general ledger accounts.

+ C. I have successfully completed college-level coursework related to accounting or forensic accounting.

+ D. I have NO experience or coursework related to this work behavior.

08

In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.

+ The name(s) of the employer(s) where you gained this experience.

+ Your experience monitoring, reconciling, and correcting funds.

+ Your experience evaluating and validating the posting of accounting entries to general ledger accounts.

+ Your level of responsibility.

09

If you have selected the level of performance pertaining to college coursework, please provide your responses to the three items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below.

+ College/University

+ Course Title

+ Credits/Clock Hours

10

WORK BEHAVIOR 2 - DATA SOFTWARE UTILIZATION

Utilizes data analysis software, such as Microsoft Excel, to enter data and prepare worksheets as it relates to quarterly and year end reports and department projections. Analyzes data/financial statements to ensure transactions are properly recorded and inconsistencies and missing information are detected. Independently computes figures to confirm data provided by external entities.

Levels of Performance

Select the Level of Performance that best describes your claim.

+ A. I have experience utilizing data analysis software to enter data and prepare worksheets. I was responsible for analyzing data/financial statements to ensure accuracy and/or detect inconsistencies and missing information.

+ B. I have experience utilizing data analysis software to enter data and prepare worksheets. Someone else was responsible for analyzing data/financial statements to ensure accuracy and/or detect inconsistencies and missing information.

+ C. I have successfully completed college-level coursework related to data analysis or spreadsheet applications.

+ D. I have NO experience or coursework related to this work behavior.

11

In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.

+ The name(s) of the employer(s) where you gained this experience.

+ Your experience utilizing data analysis software to enter data and prepare worksheets.

+ Your experience analyzing data/financial statements to properly record transactions and/or detect inconsistencies and missing information.

+ Your level of responsibility.

12

If you have selected the level of performance pertaining to college coursework, please provide your responses to the three items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below.

+ College/University

+ Course Title

+ Credits/Clock Hours

13

WORK BEHAVIOR 3 - WRITTEN COMMUNICATION

Prepares reports that include information such as status of funds, appropriations, budgets, and expenditures. Prepares correspondence to communicate issues with various customers and business partners.

Levels of Performance

Select the Level of Performance that best describes your claim.

+ A. I have experience writing reports which included information such as status of funds, appropriations, budgets, or expenditures AND recommendations for changes when negative trends were found.

+ B. I have experience writing reports which included information such as status of funds, appropriations, budgets, or expenditures.

+ C. I have experience writing reports of any nature.

+ D. I have successfully completed college-level coursework related to business writing, technical writing, or financial reports.

+ E. I have NO experience or coursework related to this work behavior.

14

In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.

+ The name(s) of the employer(s) where you gained this experience.

+ Your experience preparing reports that included data such as status of funds, appropriations, budgets, or expenditures.

+ Your experience preparing reports of any nature.

+ Your level of responsibility.

15

If you have selected the level of performance pertaining to college coursework/training, please provide your responses to the three items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below.

+ College/University

+ Course Title

+ Credits/Clock Hours

16

WORK BEHAVIOR 4 – BUDGETING

Reviews or amends budgets for regulatory compliance. Monitors program budgets, receipts, and expenditures. Reports errors detected and recommends potential resolution.

Levels of Performance

Select the Level of Performance that best describes your claim.

+ A. I have experience reviewing or amending budgets. I was responsible for monitoring budgets for errors and making recommendations for potential resolution.

+ B. I have experience reviewing or amending budgets. I monitored budgets and reported errors; however, someone else was responsible for making recommendations for potential resolution.

+ C. I have successfully completed college-level coursework related to budgeting or business statistics.

+ D. I have NO experience or training related to this work behavior.

17

In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.

+ The name(s) of the employer(s) where you gained this experience.

+ Your experience monitoring budgets and reporting errors.

+ Your experience making recommendations for potential resolution.

+ Your level of responsibility.

18

If you have selected the level of performance pertaining to college coursework, please provide your responses to the three items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below.

+ College/University

+ Course Title

+ Credits/Clock Hours

Required Question

Employer

Commonwealth of Pennsylvania

Address

613 North Street

Harrisburg, Pennsylvania, 17120

Website

http://www.employment.pa.gov