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Position Summary:

Responsible for invoicing, title work, payroll processing, timecard approval, and administrative functions in the Human Resources Departments.

Essential Functions of the Job:

+ **Invoicing**

+ Truck Invoices – Enter truck invoices in JDE after Exworks emails are received or after truck is delivered if no Exworks

+ Rental Invoices

+ Some parts invoices

+ Sending and receiving customer signed paperwork required for revenue recognition and completing a sale of a motor vehicle

+ **Warranty Registration**

+ Chassis Warranties – Once new chassis are sold and delivered, ensure all customer information is promptly received and forwarded to the appropriate dealer to initiate factory warranties.

+ Maintain iCone end user info as well as additional serialized components as needed

+ **MSO/Titles**

+ Keep track of MSO’s/titles for every truck

+ For used trucks, transfer all titles into Royal’s name

+ After trucks are sold and paid for, complete MSO’s/titles and send to customer and/or state

+ **2** **nd** **Stage Certificates**

+ Print out 2 nd Stage Certificates for all new vehicles

+ After sold – complete and sent to customer and/or state with MSO

+ **License Plates**

+ Keep track of plates and order more when supply is low

+ Ensure customers have submitted all necessary paperwork before processing any plates

+ Process metal plates for PA customers and send paperwork to state along with MSO/title

+ Process cardboard plates for out of state customers and send to state along with copies of MSO/title

+ Maintain paperwork that has been sent to state

+ **Chassis**

+ Ensure that detailed information regarding the chassis is accurately maintained.

+ Request Chassis invoices and send out payment requests (New chassis)

+ Ensure comprehensive documentation of all chassis dealer paperwork and maintain effective communication with dealers.

+ Maintain and handle Customer Supplied Chassis (Upfits) in JDE system

+ **Company Licenses and Registration**

+ Handle and maintain all paperwork for New Jersey Certifications Invoices

+ Dealer/sales Licenses- Renew before expiration (Every 2 years)

+ Order any new sales licenses determined by company

+ Rental Registrations – Keep track of rental registrations and renew as needed

+ **Commission Reports** – Complete commission reports for all salespeople for trucks sold each month

Alamo Group is proud to be an Equal Employment Opportunity, Affirmative Action employer. All qualified applicants will be considered without regard to race, national origin, color, religion, age, genetics, sex, sexual orientation, gender identity or expression, disability or veteran status. We maintain a drug-free workplace and perform pre-employment substance abuse testing (where permitted by law).