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At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at https://www.jnj.com

Job Function:

Business Support

Job Sub** **Function:

Administration & Secretarial

Job Category:

Business Enablement/Support

All Job Posting Locations:

New Brunswick, New Jersey, United States of America

Job Description:

We are searching for the best talent for a Global Health Equity Executive Assistant / Coordinator to support the Vice President, Global Head of Social Impact & Partnerships in New Brunswick, NJ.

_Per our J&J Flex Policy, the expectation for this position is to work in the office 3-4 days per week and work from home 1-2 days per week._

Role Summary

The Executive Administrative Assistant provides high-level administrative and operational support to the Vice President, Global Head of Social Impact & Partnerships. This role is pivotal in ensuring seamless coordination of meetings, projects, and communications, while fostering a positive and efficient team environment.

Key Responsibilities:

Administrative Support

+ Coordinate complex and highly fluid calendars, including scheduling meetings with internal and external partners.

+ Ensure daily, weekly, monthly, and quarterly priorities are met through effective calendar management.

+ Partner with internal teams to create and distribute pre-reads and training materials; participate in meetings and manage action items.

+ Prepare confidential documents, memos, correspondence, and expense reports.

+ Arrange domestic and international travel logistics.

+ Support leadership and team meetings by scheduling, preparing agendas and pre-reads, and taking notes.

+ Manage statements of work and purchase orders using systems such as ARIBA and eMarketplace; track expenditures, develop periodic reports, liaise with vendors, and assist with budget tracking and accruals.

+ Coordinate recruiting activities, candidate interviews, and onboarding/offboarding processes for team members.

+ Maintain strict confidentiality and exercise independent discretion and judgment to solve complex problems.

+ Identify opportunities to improve processes and organizational health, enhancing calendar hygiene, meeting efficiency, and project tracking.

Executive Support & Special Projects

+ Manage and execute special projects, including desk research and follow-up to ensure deadlines are met.

+ Achieve results independently, even in the absence of day-to-day guidance.

+ Create templates, draft briefing materials, PowerPoint presentations, communications, and business updates.

+ Ensure the Vice President is prepared for upcoming events and meetings.

+ Act as a trusted point of contact for internal and external stakeholders, facilitating communication and follow-up between senior team, VP, and board/committee members.

+ Oversee department materials and repositories (e.g., organization charts, distribution lists, conference rooms); lead the reimagination of SharePoint and related portals, ensuring version control and appropriate access.

+ Innovate and utilize current technology platforms, including Excel, Outlook, PowerPoint, Word, Concur, SharePoint, MS Teams, Workday, Our Source, and eMarketplace.

+ Leverage Microsoft Copilot and AI tools to optimize processes and efficiency across operations, programs, and teams.

Office & Team Experience

+ Handle a wide range of administrative tasks, including file management and occasional HR or finance support.

+ Create an exceptional experience for team members, both in-office and virtually, ensuring a seamless, welcoming, and engaging environment.

+ Understand cross-regional cultural aspects and lead or operate effectively in diverse settings.

+ Collaborate with the Vice President to create cadence and end-to-end experiences for quarterly team meetings, monthly check-ins, and leadership gatherings; shape engaging agendas, templates, logistics, and entertainment.

+ Foster positive relationships with staff and management at all levels, often handling sensitive information.

+ Build strong relationships with Executive Assistants within the GHE and GCA organizations, as well as with EAs of other management team members, to ensure efficient collaboration and engagement.

Qualifications:

Education & Experience

+ Bachelor’s degree required.

+ Minimum of six (6) years supporting senior management in a fast-paced, high-profile environment.

Skills & Competencies

+ Strong verbal and written communication skills.

+ Superb organizational skills, attention to detail, and time-management abilities.

+ Ability to manage and complete multiple tasks efficiently.

+ Excellent interpersonal relationship skills with diverse constituents.

+ Proven ability to maintain confidential and sensitive information with discretion, integrity, and sound judgment.

+ Expert proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and familiarity with collaboration and procurement platforms (SharePoint, MS Teams, Concur, Workday, ARIBA).

+ Self-motivated, hardworking, independent, and enthusiastic.

+ Demonstrated belief in Global Health Equity’s mission and values.

+ Ability to anticipate executive needs and prepare information for review and action.

+ Experience supporting global organizations.

+ Strong leadership, collaboration, analytical, and problem-solving skills.

+ Sound judgment and discretion to independently assess and resolve complex situations and shift priorities as needed.

+ Positive, “can-do” attitude and commitment to Credo values.

+ Willingness to challenge the status quo, adopt best practices, and embrace change.

+ Comfort and efficiency in a dynamic, fast-paced, and often ambiguous environment.

+ Computer and systems savvy.

Other Requirements

+ May require up to 10% domestic and/or international travel to other sites and locations.

Organizational Values

+ Commitment to Johnson & Johnson’s mission and values, with a focus on Global Health Equity.

+ Ability to foster an inclusive, collaborative, and innovative team culture

Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act.

Johnson & Johnson is committed to providing an interview process that is inclusive of our applicants’ needs. If you are an individual with a disability and would like to request an accommodation, please contact us via https://www.jnj.com/contact-us/careers or contact AskGS to be directed to your accommodation resource.

Required Skills:

Preferred Skills:

Administrative Support, Business Writing, Communication, Customer Centricity, Data Capturing, Diary Management, Document Management, Execution Focus, Microsoft Office, Office Administration, Organizational Knowledge, Organizing, Presentation Development, Problem Solving, Professional Ethics, Travel Planning, Typing

The anticipated base pay range for this position is :

$74,550.00 - $119,542.50

Additional Description for Pay Transparency:

This position is eligible for overtime.

Subject to the terms of their respective plans, employees are eligible to participate in the Company’s consolidated retirement plan (pension) and savings plan (401(k)).

Subject to the terms of their respective policies and date of hire, employees are eligible for the following time off benefits:

Vacation –120 hours per calendar year

Sick time - 40 hours per calendar year; for employees who reside in the State of Colorado –48 hours per calendar year; for employees who reside in the State of Washington –56 hours per calendar year

Holiday pay, including Floating Holidays –13 days per calendar year

Work, Personal and Family Time - up to 40 hours per calendar year

Parental Leave – 480 hours within one year of the birth/adoption/foster care of a child

Bereavement Leave – 240 hours for an immediate family member: 40 hours for an extended family member per calendar year

Caregiver Leave – 80 hours in a 52-week rolling period10 days

Volunteer Leave – 32 hours per calendar year

Military Spouse Time-Off – 80 hours per calendar year