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NY HELP Yes

Agency Medicaid Inspector General, NYS Office of the

Title Administrative Specialist 1/Trainee 1/Trainee 2 (NY HELPS)

Occupational Category Administrative or General Management

Salary Grade 18

Bargaining Unit PS&T - Professional, Scientific, and Technical (PEF)

Salary Range From $66951 to $85138 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Non-competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address 800 North Pearl St

City Albany

State NY

Zip Code 12204

Duties Description The Administrative Specialist will be responsible for various administrative duties within the Executive Suite. Duties include but are not limited to: • Greet visitors to the Executive office.• Act as liaison between Executive staff and OMIG program areas and administrative offices. • Communicate assignments to program managers and follow up on their completion within designated deadlines.• Prepare correspondence for signature of executive staff. • Provide necessary coverage for main agency phone line; refer questions to appropriate staff for response or resolution.• Assist with scheduling of public conferences and events, including generating and assembling handouts for public presentations and professional conferences. • Assist Executive staff with scheduling/arranging internal and external meetings, trainings, and other events, including meeting room setup and preparation of materials. • Coordinate travel arrangements and prepare travel vouchers. • Draft correspondence to outside parties in response to inquiries.• Order supplies and open/sort incoming mail.

Minimum Qualifications To be considered for appointment through NY HELPS, candidates must meet the open-competitive minimum qualifications for this position.Appointment to the Trainee 1 level requires:• Four years of experience* performing or overseeing budget, human resources, and business services activities for an organization or program; OR• Associate’s degree* AND two years of experience; OR• Bachelor’s degree* ** Advanced placement to the Trainee 2 or Grade 18 level may be possible depending on education and experience. It is essential that candidates clearly and concisely indicate exactly how they meet the above minimum qualifications in their resume. Failure to show how you meet the minimum qualifications above may result in disqualifications and removal from consideration. *Your degree must have been awarded by a college or university accredited by regional, national, or specialized agency recognized as an accredited agency by the U.S. Department of Education/U.S. Secretary of Education. If your degree was awarded by an educational institution outside of the United States or its territories, you must provide independent verification of equivalency. This information can be found at http://www.cs.ny.gov/jobseeker/degrees.cfm. Candidates are responsible for the evaluation fee. Competitive Minimum Qualifications: Current New York State Employee with one year or more of permanent or contingent-permanent competitive service, or 55 b/c service as a Medicaid Integrity Specialist 1; OR current New York State Employee with one year or more of permanent or contingent-permanent service or 55 b/c service in a qualifying title and eligible for transfer under Section 70.1, 70.4, or 52.6 of the Civil Service Law.

Additional Comments Permanent, Full-Time, Competitive (for transfer and appointments off a list), Non-Competitive (for appointments through the NY HELPS Program). Trainee 1 salary: $53,764Trainee 2 salary: $59,994G-18 salary: $66,951SALARIES ARE NON-NEGOTIABLE.**The Department of Civil Service has developed the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS), which is a streamlined program that allows appointment to this title and others without examination. For the duration of the NY HELPS program, this title, may be filled via permanent, non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the titles for which they apply.

Some positions may require additional credentials or a background check to verify your identity.

Name Jenn S.

Telephone

Fax

Email Address [email protected]

Address

Street 800 North Pearl St

2nd Floor

City Albany

State NY

Zip Code 12204

Notes on Applying Submit resume to Jenn S., by email to [email protected] with a subject line of Admin Spec, no later than December 28th, 2025.PLEASE NOTE: We are unable to open documents from Google Docs, Google Drive, OneDrive, Apple Pages, and/or “the cloud”. Please submit resume as a Word or PDF attachment.OMIG does not participate in E-Verify and does not sponsor visa applications. The Office of the Medicaid Inspector General is proud to be an equal opportunity employer. We encourage those with unique backgrounds and contributions such as education, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran’s status, color, religion, disability, sexual orientation, and beliefs to apply. We provide reasonable and religious accommodations for any part of the application and hiring process. If you have a disability or special need that requires accommodation, please send a request to [email protected].