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Administrative Assistant 4

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Administrative Assistant 4

Salary

$2,732.00 - $4,682.00 Monthly

Location

Baton Rouge, LA

Job Type

Classified

Job Number

LDI-2025-58

Department

Insurance-Commissioner of Insurance

Opening Date

12/10/2025

Closing Date

12/17/2025 11:59 PM Central

+ Description

+ Benefits

+ Questions

About this Job

The Louisiana Department of Insurance is seeking a detail-orientedAdministrative Assistant 4to support key functions within the Office of Policy, Innovation, & Research. In this role, you’ll work closely with the Deputy Commissioner and OPIR team to ensure office operations, workflows, and communications are well-coordinated, accurately documented, and efficiently executed. If you’re looking for a stable, impactful position with opportunities to contribute to meaningful policy and research efforts, we’d love to hear from you!

The ideal candidate possesses the following competencies:

Core Competencies:

+ Accepting Direction: The ability to accept and follow directions from those higher in the chain of command.

+ Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.

+ Focusing on Customers: The ability to serve the needs of those who support and/or rely on the services provided.

Preferred Competencies:

+ Acting with Ethics and Integrity: The ability to be consistent, honest, and a trustworthy steward of State resources.

+ Adapting to Change: The ability to adjust plans, expectations, and behaviors in response to change.

+ Demonstrating Business Acumen: The ability to understand how the organization operates to achieve its objectives.

+ Demonstrating Persistence: The ability to achieve goals by overcoming adversity.

+ Displaying Professionalism: The ability to recognize how your actions impact the perceptions of both you and your organization.

+ Following Policies and Procedures: The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws.

+ Networking: The ability to intentionally develop or maintain relationships with internal partners, external partners, and professional contacts.

Minimum Qualifications

Three years of experience in administrative services.

EXPERIENCE SUBSTITUTION:

Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be foundhere (https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=168030) .

Job Duties and Other Information

Job Duties:

As anAdministrative Assistant 4 in the Office of Policy, Innovation, & Research, you will/may:

+ Manage the Deputy Commissioner’s calendar, schedule meetings, coordinate interviews, and arrange travel and reimbursements.

+ Prepare, proofread, and process sensitive correspondence for internal and external stakeholders.

+ Serve as the first point of contact for calls, emails, and inquiries directed to OPIR, ensuring accurate routing and timely follow-up.

+ Draft, edit, and format policy-related documents, reports, memos, and other written materials.

+ Organize and maintain office records, files, and administrative documentation to support policy development and research initiatives.

+ Track deadlines for reports, legislative or regulatory actions, project milestones, and time-sensitive administrative activities.

+ Assist in coordinating office planning efforts, supporting short- and long-term goals and division-wide initiatives.

+ Sort and review incoming mail, identifying items requiring priority attention.

+ Maintain payroll and timekeeping functions for the division, ensuring accuracy and timely submission.

+ Prepare meeting materials, agendas, summaries, and support logistical setups for internal and external meetings.

+ Support special projects and assignments initiated by the Deputy Commissioner or OPIR leadership.

Position-Specific Details:

Appointment Type: Probational or Job Appointment

Career Progression: This position will be filled as an Administrative Assistant 4.

Compensation: The salary offered will be determined based on qualifications and experience.

How To Apply:

NO CIVIL SERVICE exam is required to be considered for this vacancy.

To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

*Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumeswill notbe accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.

Contact Information:

For further information about this vacancy, contact:

Dr. Phillip Donagriche

Louisiana Department of Insurance

Baton Rouge, LA 70804

[email protected]

The LA Department of Insurance is a State As a Model Employer (SAME) agency that supports improved employment opportunities for individuals with disabilities.

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

Insurance Coverage More information can be found at https://info.groupbenefits.org/

Parental Leave– Up to six weeks paid parental leave

More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx

Holidays and Leave – State employees receive the following paid holidays each year:

+ New Year's Day

+ Martin Luther King, Jr. Day,

+ Mardi Gras,

+ Good Friday,

+ Memorial Day,

+ Independence Day,

+ Labor Day,

+ Veteran's Day,

+ Thanksgiving Day and Christmas Day.

***** Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

+ Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\_Retirement\_System.mp4) to give you more detailed information about their system

+ Teacher's Retirement System of Louisiana (www.trsl.org),

+ Louisiana School Employees Retirement System (www.lsers.net), among others

01

ADi: Rate your ability to accept direction based on our definition: The ability to accept and follow directions from those higher in the chain of command.

+ 1= I have no experience and/or am uncomfortable accepting direction

+ 2= I have limited experience or require assistance to accept direction

+ 3= I can accept direction

+ 4= I can accept directions and help others improve their ability to accept direction

02

ADi: Explain your rating by providing specific and relevant examples in the box below.

03

FC: Rate your ability to focus on customers based on our definition: The ability to serve the needs of those who support and/or rely on the services provided.

+ 1= I have no experience and/or am uncomfortable focusing on customers

+ 2= I have limited experience or require assistance to focus on customers

+ 3= I can focus on customers

+ 4= I can focus on customers and help others improve their ability to focus on customers

04

FC: Explain your rating by providing specific and relevant examples in the box below.

05

CE: Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas.

+ 1= I have no experience and/or am uncomfortable communicating effectively

+ 2= I have limited experience or require assistance to communicate effectively

+ 3= I can communicate effectively

+ 4= I can communicate effectively and help others improve their communication

06

CE: Explain your rating by providing specific and relevant examples in the box below.

Required Question

Employer

State of Louisiana

Address

For agency contact information, please refer to

the supplemental information above.

Louisiana State Civil Service, Louisiana, 70802

Phone

(866) 783-5462

Website

http://agency.governmentjobs.com/louisiana/default.cfm

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