"Alerted.org

My client, a reputable company in Winter Park, FL, is hiring for an Operations Admin Assistant!

Job Description:

+ The Operations Assistant is responsible for lobby and reception coverage, administrative duties, administrative support, and coordination of various tasks associated with the office and all management and staff.

+ Manages the answering/transferring of all incoming calls

+ Greets/directs all visitors and non-visitors in lobby area

+ Electronically process all incoming mail

+ Prepare outgoing mail and overnight deliveries

+ Coordinates scheduling and set up of ALL conference rooms for employees, clients, etc.

+ Coordinates lunch meetings to include ordering, set up and clean up

+ Maintain cleanliness of conference rooms, lobby and kitchen

+ Distributes FAXES via email “continuously” throughout day

+ Works with property management company to report building maintenance/repair issues

+ Maintains contact lists for the office

+ Ordering office supplies maintaining sufficient stock

+ Assist operations or other departments on an as needed basis for reporting, data entry, deposits and any other administrative support

+ Proven computer proficiency – Microsoft Office Suite (Outlook, Word, Excel, etc.)

Qualifications to Apply:

• At least 1-2 years of experience in a receptionist or customer service role in an office environment

• Excellent oral and written English communications skills

• Superior customer service and problem solving skills

• Demonstrated proficiency with computer systems, including but not limited to Microsoft Office and automated agency management systems

• Ability to work in a team environment

• Ability to work a regular, full-time work schedule

Job Type & Location

This is a Contract to Hire position based out of winter park, FL.

Pay and Benefits

The pay range for this position is $18.00 - $18.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in winter park,FL.

Application Deadline

This position is anticipated to close on Dec 25, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.