"Alerted.org

Title: Temporary Assistant, Talent Development

Employee Status: Temporary Full Time

Work From Home Option: Not Applicable

FLSA Status: Non-Exempt

Job Overview:

The Temporary Assistant, Talent Development, provides essential administrative and project coordination support to the Talent Development Associate and broader Talent Acquisition & Development team. This role helps ensure smooth execution of onboarding, engagement, learning, culture, and development initiatives across the organization. The ideal candidate is organized, resourceful, detail-oriented, and comfortable supporting multiple workstreams that shape the employee lifecycle.

This temporary position is designed to support key projects and peak periods of activity within the Talent Development function.

Essential Functions:

Talent & Organization Development Support

Assist with the coordination, scheduling, and tracking of development programs, training sessions, and employee learning initiatives.

Prepare draft communications, slide decks, and supporting materials for workshops, programs, and performance management activities.

Maintain program rosters, attendance logs, participant feedback, and follow-up documentation to ensure accurate records and reporting.

Support the Talent Development Associate in gathering data, updating trackers, and preparing reports and summaries.

Employee Experience & Engagement Support

Help coordinate onboarding activities, including preparing materials, scheduling new hire sessions, and ensuring a welcoming and seamless experience.

Support employee check-ins, engagement efforts, and exit interview logistics, including calendar invites, documentation, and follow-up actions.

Assist in the execution of engagement initiatives, such as surveys, pulse checks, and communications.

Provide administrative support for culture-building programs and recognition activities.

Project & Program Coordination

Maintain project plans, calendars, and timelines to support the successful execution of Talent Development initiatives.

Coordinate logistics for in-person and virtual programs, including room setup, technology needs, reminders, and participant communications.

Prepare meeting notes, summaries, and follow-up tasks to keep work streams moving and ensure stakeholder alignment.

Update trackers, dashboards, and shared files to maintain accuracy and organization across all initiatives.

General Administrative Support

Assist with document creation, editing, formatting, and version control.

Support data entry, reporting, and basic analysis for Talent Development and HR projects.

Help manage email inboxes, inquiries, and scheduling for team initiatives.

Perform other related duties, as assigned, to support department needs during the temporary assignment.

Other Information

This job description is not intended to cover every responsibility required of the role. Duties may shift based on business needs, and flexibility is expected as projects evolve.

Qualifications:

Education & Experience

Bachelor’s degree preferred, or equivalent administrative or HR-related experience.

Prior experience in human resources, learning and development, project coordination, or administrative support strongly preferred.

Skills & Competencies

Strong organizational and time-management skills with the ability to balance multiple priorities.

Excellent written and verbal communication skills.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and comfortable learning new systems.

Detail-oriented, proactive, and able to work with discretion and confidentiality.

Strong interpersonal skills with a customer-focused mindset.

Summary of Physical Requirements and Work Environment:

This role is primarily office-based, requiring the ability to work at a computer for extended periods, manage multiple documents, and coordinate communications with employees and stakeholders. The position may involve occasional movement around the office to support in-person training sessions, meetings, or program logistics. Employees must maintain focus in a fast-paced environment while handling sensitive information with discretion and professionalism. The work environment emphasizes collaboration, organization, and adherence to departmental procedures and timelines.

Pay Range / Salary: 30-35/hr