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Position Details

Advertising/Posting Title Administrative Assistant

Posting Summary

The Plant Biology department is seeing an administrative assistant. The position could be a .80 to a 1.0 FTE based on the successful applicant’s interest.This position will work closely with the department Chair, and handle key responsibilities supporting faculty and staff. Assigned duties, include scheduling courses, assigning teaching spaces, and coordinatization of course and curriculum changes. The position creates and manages the department website, listservs, email accounts, Teams and SharePoint sites. Handles advisor assignment and change of major/minor for undergraduate students. Assists in grad student recruitment activities, including visits, interviews, etc. Assists with event planning, including annual welcome, department retreat, and end-of-year celebration; weekly seminar socials; and other department-related events such as retirement parties. Coordinates maintenance requests, department van, and keeps office stocked with supplies. Assists with special projects as needed.

Minimum Qualifications (or equivalent combination of education and experience)

Associate’s degree and three years’ related experience. Ability to communicate effectively, particularly in writing; the ability to organize, prioritize, and multitask; and the ability to learn quickly and adapt to changing needs.

Desirable Qualifications

Bachelor’s degree; general ease with technology and experience with the Microsoft Office suite, website management, and/or UVM systems and software; strong interpersonal skills.

Anticipated Pay Range $22.50/hour - $25.50/hour

Other Information

Special Conditions A probationary period may be required, Background Check required for this position

FLSA Non-Exempt

Union Position Yes, UVMSU

Posting Details

Position will be posted for a minimum of one week, after which it is subject to removal without notice.

Job Location Burlington, Vermont, United States

Job Open Date 12/16/2025

Job Close Date (Jobs close at 11:59 PM EST.)

Open Until Filled No

Our Common Ground Statement

The University of Vermont is a welcoming, educationally purposeful community committed to creating an inclusive environment that embraces intellectual diversity and global perspectives. We seek to prepare students to be accountable leaders who will bring to their work a grasp of complexity, effective problem-solving and communication skills, and an enduring commitment to learning and ethical conduct. Members of the University of Vermont community embrace and advance the values of Our Common Ground: Respect, Integrity, Innovation, Openness, Justice, and Responsibility. Staff play a critical role in this effort and the successful candidate will demonstrate a strong commitment to UVM’s mission and advancing Our Common Ground values through the execution of their job duties.

Position Information

Position Title Univ Ops Administration OC2 N

Posting Number S5866PO

Department Plant Biology/51030

Position Number 001066

Percent of Full-Time 0.8-1

Standard Hours at 1.0 FTE 37.5

Term (months per year) 12

Supplemental Questions

Required fields are indicated with an asterisk (*).

+ * Please specify here where applicable. Enter "NA" if not applicable.

(Open Ended Question)

+ * How did you hear about this employment opportunity?

+ Chronicle of Higher Education

+ HigherEdJobs

+ Inside Higher Ed

+ LinkedIn

+ Seven Days

+ UVM Employee (Please specify below)

+ UVM Employment Web Site

+ Vermont JobLink (Department of Labor)

+ Other (Please specify below)

Documents Needed to Apply

Required Documents

+ Resume

+ Cover Letter/Letter of Application

Optional Documents