• Executive Assistant II - Surgery Trauma…

    Queen's Health System (Honolulu, HI)


    RESPONSIBILITIES

    Effective Date: 09/25

    I. JOB SUMMARY:

    • Responsible for providing administrative and clerical support to the executive officer; duties are generally more complex in nature and involve access to confidential information.

    • Represents division and interacts with high level stakeholders; other associated duties may include but not limited to secretarial activities such as drafting correspondence and memos, scheduling appointments, taking minutes and making travel arrangements, etc.

    II. TYPICAL PHYSICAL DEMANDS:

    A. ESSENTIAL FUNCTIONS:

    • Finger dexterity. Seeing. Hearing. Speaking.

    B. MANUAL MATERIAL HANDLING:

    • Infrequent: N/A

    • Occasional: Lift waist to shoulder between 0-5 lbs. Carry between 0-5 lbs.

    • Frequent: N/A

    • Constant: N/A

    C. NON-MANUAL MATERIAL HANDLING:

    • Infrequent: N/A

    • Occasional: Stand. Stoop/Bend. Climb: Stairs/Ladder. Reach: shoulder level. Reach: above head. Gripping.

    • Frequent: Sit. Walk.

    • Constant: N/A

    III. TYPICAL WORKING CONDITIONS:

    • Not substantially subjected to adverse environmental conditions.

    IV. MINIMUM QUALIFICATIONS:

    A. EDUCATION:

    • Associate's degree or business school graduate; or two (2) years of administrative experience may be substituted for the degree.

    B. CERTIFICATION AND LICENSURE:

    • No certification and/or licensure requirement.

    C. EXPERIENCE:

    • In addition to educational requirement, five (5) years experience as a secretary at an administrative/executive level in a corporate environment.

    • Prior experience in a hospital or health care setting and working knowledge of medical terminology highly desirable.

    • Prior experience working with physicians, trustees, community organizations and with individuals at a high organizational level in a courteous, helpful and professional manner.

    • Supervisory experience preferred.

    • Experience to demonstrate the following:

    o Proficiency to use Outlook, MS Word, Excel, and PowerPoint.

    o Effectively communicates both orally and in writing.

    o Collaborative spirit, results driven with the ability to manage multiple priorities and projects with a high degree of accuracy and timeliness.

    o Ability to work under high levels of confidentiality, tact and diplomacy.

     

    Equal Opportunity Employer/Disability/Vet