"Alerted.org

Position Type Part Time

Job Shift Day

Education Level 2 Year Degree

Category Accounting

Description

Position Summary

The Accounting Associate (Part-Time) supports the Finance Department with a primary focus on Accounts Payable operations, while also contributing to general accounting, and financial support functions as needed. This role is well-suited for a detail-oriented accounting professional who brings strong technical skills, sound judgment, and the ability to work independently while collaborating effectively with the broader finance team.

The ideal candidate demonstrates a solid understanding of accounting principles, experience with cloud-based accounting systems, and a proactive mindset toward improving accuracy, efficiency, and compliance.

Key Responsibilities

Accounts Payable & Vendor Management

+ Review, code, and process vendor invoices accurately and in a timely manner

+ Maintain vendor accounts, ensuring compliance with internal policies and accounting standards

+ Resolve invoice discrepancies and respond to vendor inquiries professionally

+ Process check requests, electronic payments, and employee expense reimbursements

+ Audit and reconcile credit card transactions and supporting documentation

General Accounting

+ Prepare and record journal entries, including recurring and adjusting entries

+ Assist with monthly account reconciliations (bank, credit card, and general ledger accounts)

+ Support fixed asset tracking and depreciation schedules

+ Assist with accounts receivable tracking as needed

+ Maintain organized and complete accounting records to support audits and reviews

Reporting, Compliance & Support

+ Assist with preparation of monthly financial reports and supporting schedules

+ Provide support for internal and external audit preparation

+ Monitor payroll reports and filings in coordination with payroll providers

+ Ensure proper documentation and adherence to GAAP and organizational policies

+ Provide cross-functional support and training to staff on finance-related systems or portals as needed

Education & Experience

+ Associate’s degree in accounting required; Bachelor’s degree in accounting or Finance strongly preferred

+ Minimum of 3 years of experience in accounts payable or general accounting

+ Experience working with cloud-based accounting and financial systems, or similar accounting software, Financial Edge or QuickBooks Online preferred

+ Experience in a multi-function accounting role or small finance team environment a plus

Skills & Competencies

+ Strong understanding of Generally Accepted Accounting Principles (GAAP)

+ High level of accuracy and attention to detail

+ Strong analytical and problem-solving skills

+ Ability to manage multiple priorities and meet deadlines independently

+ Proficient in Microsoft Excel and other standard office applications

+ Comfortable working with cloud-based accounting and financial systems

+ Professional communication skills when interacting with vendors and internal stakeholders

+ Discretion and integrity when handling confidential financial information

Personal Attributes We Value

+ Reliable, organized, and self-directed

+ Calm and solution-oriented when handling discrepancies or time-sensitive tasks

+ Willingness to assist beyond core responsibilities when needed

+ Collaborative team player with a service-oriented mindset

+ Continuous learner who stays current with accounting tools and best practices