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Teaching and Learning Administrative Assistant JobID: 2044

+ Position Type:

Secretarial/Clerical/ Secretary - 12-Months

+ Date Posted:

12/18/2025

+ Location:

Norwalk District Office

+ Date Available:

Immediately

+ Closing Date:

Until Filled

NORWALK COMMUNITY SCHOOL DISTRICT

Job Title: Teaching & Learning Administrative Assistant

Reports To: Associate Superintendent; Teaching & Learning Coordinators

Serves: Teaching & Learning Department; Gifted & Talented Program; English Language Learners Program

Position Purpose: To assist and support the Teaching & Learning Department, with administrative, financial, and data management functions to ensure the focus on improved student learning.

Essential Performance Responsibilities:

+ Data Information

+ Manage the administration of several online curriculum resources, including student rostering and implementation support for teachers.

+ Prepare and oversee data management within various applications (Infinite Campus, Clever, STEMscopes, TIDE, Frontline, etc.)

+ Collect, organize, and visually present data that is related to district goals and/or state requirements

+ Collect, organize, and upload data to support the directors in state reporting requirements.

+ Summarize data and test results and prepare reports and spreadsheets using a variety of software programs, including Google Sheets and Infinite Campus.

+ Assist the Student Services Department with Social-Emotional Learning data

+ Track and manage evaluation data for certified staff.

+ Organize data so others can analyze and present information accurately

+ Help collect and monitor data requested from the Teacher Quality Committee

+ Track year over year trends in student achievement data

+ Serve as registrar for Norwalk’s License Renewal System.

+ Create and distribute surveys as part of Teacher Leaders Program evaluation

+ Support exports and integrations between Infinite Campus and other district technology tools

+ Collaborate with SIS Specialist and Director of Technology

+ Work with vendors including the AEA to create and maintain data dashboards

+ Assessment

+ Collaborate with building administrators and counselors to coordinate district test administration, including ordering, inventory, scheduling materials management, and test security procedures.

+ Manage the collection and importing of assessment accommodations in collaboration with the Student Services Secretary

+ Responsible for student rostering and implementation support for teachers

+ Assist the Gifted & Talented program with assessments including, but not limited to, CogAT screeners and post-screeners

+ Assist the English Language Learners program with assessments including, but not limited to, ELPA21.

+ Assist Teaching Staff and Administrators with troubleshooting during assessments

+ Purchasing

+ Prepare, process and review purchase orders and requisitions for all K-12 curricular resources.

+ Manage all aspects of the curricular purchase and inventory process, including communications with vendors

+ Perform monthly budget reports and audits

+ Maintain documentation for purchases using grant funds

+ Manage all aspects of categorical budgets for the Teaching & Learning Department

+ Register directors and teachers for conferences and trainings.

+ Assist with scheduling, organization, and materials preparation for district-sponsored conferences and workshops.

+ Perform end of year transfer and balancing of funds

+ Administrative Assistant to the Associate Superintendent of Teaching and Learning

+ Support in organization of communications, calendars, and meeting agendas

+ Provide information proactively related to teaching and learning

+ Complete projects as assigned related to the implementation of district goals and action steps

+ Assist in data and information needed for board presentations and state reporting.

+ Other Duties as Assigned

Knowledge, Skills, and Abilities

+ Demonstrates positive interpersonal skills in working with others and serving the public

+ Positive attitude to create a productive, team-based work environment

+ Ability to relate and communicate successfully with parents, staff members and the public

+ Ability to maintain confidentiality in and out of the workplace

+ Ability to accept responsibilities and perform duties in a confident and dependable manner

+ Ability to meet deadlines and work in a fast-paced environment

+ Ability to work independently and establish a daily work schedule of tasks to accomplish throughout the day

+ Ability to pre-organize activities and functions

+ Embraces flexibility in work assignments, adjusting daily work schedule as needed

+ Detail-oriented with strong attention to neat and orderly record keeping

+ Ability to take verbal and written instructions proficiently

+ Takes advantage of professional growth opportunities related to his/her specific job

Qualifications Profile:

+ Minimum of an Associate’s degree required.

+ Post-secondary training and experience in essential office, business/accounting, and technical tasks.

+ Demonstrates proficiency in the use of general office technology (Microsoft Office Suite, Google Suite) and aptitude to learn advanced technology applications (Infinite Campus, data management tools)

+ Ability to learn customized software, track data and apply the software in problem-solving capacities

+ Advanced clerical and general business office skills

+ Strong organization skills necessary to maintain an efficient and effective records system

Physical Requirements:

+ Lifting, carrying, pushing up to 10-40 pounds on occasion

+ Requires some stooping and kneeling

+ Must be able to sit upright in a desk chair for 7-8 hours per day

+ Must be able to perform data entry at a computer workstation for 7-8 hours per day

+ Must be able to meet a pre-employment physical examination

Working Conditions:

+ Business office atmosphere with a moderately low noise level

+ Tobacco and alcohol free workplace

Terms of Employment:

+ At-Will, Hourly Confidential Employee

+ 12-month position (260 days per year, 8 hours per day)

+ Employment per Board Policies and Administrative Rules and Regulations

Evaluation: Performance will be evaluated annually by the Associate Superintendent

FLSA Status: Non-exempt.