• Office Coordinator

    Arvato Bertelsmann (Louisville, KY)


    The Office Coordinator provides comprehensive support for a variety of campus HR and administrative functions, including client and executive visits, , event coordination, and other projects. This position reports to Campus HR Manager, with the dotted line to Sr. Director of Operations. YOUR TASKS

     

    * Plan and manage client-related and executive visit logistics, including space management, preparation activities and catering coordination..

    * Provide light housekeeping assistance focused on providing assistance with office kitchens, breakrooms, and after business meeting events.

    * Based on the business needs, travel within a 30 mile radius to support mutli-sites as required.

    * Coordinate domestic and international travel and serve as Campus Travel Administrator by managing travel portal access and resolving travel-related issues.

    * Support employee engagement initiatives and assist in organizing campus events, employee appreciation activities, and recognition programs.

    * Monitor and manage inventory of office and onboarding supplies; order and restock as necessary.

    * Handle incoming and outgoing mail, packages, and interoffice deliveries.

    * Create and distribute internal HR communications, including new hire welcome messages, event reminders, and policy notices.

    * Schedule and coordinate meetings for HR leaders, including calendar management and room reservations.

    * Provide administrative support for internal HR audits and generate reports as needed.

    YOUR TASKS

    * 2 plus years of experience in hospitality and/or customer service job functions.

    * Previous event planning and coordination experience.

    * High school diploma or equivalent.

    * Superb written and verbal communication skills.

    * Strong time-management skills and multitasking ability.

    * Aptitude for learning new software and systems.

    * Ability and willingness to travel between our Louisville locations.

    * Ability to work flexible hours, nights and weekends as needed to support Campus HR Operations.

    WE OFFER

    EOE Protected Veterans/Disability