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Program Assistant, Advisor, and Community Partnership Coordinator Thank you for your interest in Loyola University Chicago. To view open positions, please enter your search criteria below. You may view all open positions by not specifying any search criteria and selecting the "Search" button. Bookmark this Posting Print Preview | Apply for this Job

Please see Special Instructions for more details.

As a Jesuit, Catholic institution of higher education, we seek candidates who will contribute to our strategic plan to deliver a Transformative Education in the Jesuit tradition. To learn more about Loyola University Chicago’s mission, candidates should consult our website at www.luc.edu/mission/. For information about the university’s focus on transformative education, they should consult our website at www.luc.edu/transformativeed.

Position Details

Position Details

Job Title Program Assistant, Advisor, and Community Partnership Coordinator

Position Number 8102858

Job Category University Staff

Job Type Full-Time

FLSA Status Exempt

Campus Chicago-Water Tower Campus

Department Name EDUCATION PROGRAM

Location Code SCHOOL OF EDUCATION (02300A)

Is this split and/or fully grant funded? No

Duties and Responsibilities

Core Duties will include:

+ Working in collaboration with the Chair for Programs in Applied Behavior Analysis to conduct admissions, schedule courses, register courses, and maintaining student files and databases using electronic systems including but not limited to Locus, DocFinity, GSPS , BI, and Slate. In addition, this Position will support the Program Chair in daily Program operations (e.g., coordinating meetings, maintaining program documents, files, materials, coordinating student communications, student orientations, student recruiting events and coordinating and participation in student information sessions). Providing initial advising to prospective students and continuous advising once students are admitted is an important role of this Position, as well. Providing support for marketing, social media, and webpage design and maintenance will also be responsibilities of this position.

+ Assisting with data collection, data aggregation, report development, and dissemination for Licensure and Accreditation Reports as well as other reporting requirements consistent with University, School, State and National Accreditation/Licensure systems. Working closely with Program Faculty, this Position will maintain, and update Applied Behavior Analysis Program Handbooks as needed throughout the year. Working closely with Graduate Program, Enrollment, and Marketing, the Program Assistant, Advisor, and Community Partnership Coordinator will manage the Program’s social media presence, website content, and digital marketing materials.

+ Supporting collecting student information needed for field-based placements and will serve as the primary point of contact for field-based placements and Capstone experiences.

+ Developing, identifying, and assigning student field placements in collaboration with the Program Chair, and maintaining a master list of all field-based placements ensuring sites meet Program and Accreditation standards.

+ Helping the Chair of Programs in Applied Behavior Analysis and the Associate Dean for Strategic Initiatives in identifying, developing, and maintaining a master list of MOUs and agreements for the Applied Behavior Analysis programs and the SOE .

Minimum Education and/or Work Experience

Bachelor’s Degree in related field and at least two to three years of related experience. Additional Education or Experience may be required by Department Program.

Qualifications

+ Preferred Education: Master’s Degree in related field and at least two to three years of related experience.

+ Exceptional Project Management and Organizational Skills.

+ Strong Communication Skills.

+ Flexible and easily adapts to change.

+ Experience working as part of a Team.

+ Flexibility to occasionally work evenings and weekends to support Programs, the School of Education, and recruiting events.

Certificates/Credentials/Licenses

Computer Skills

+ Skilled in using various software programs (e.g., Microsoft Suite, Adobe Acrobat Reader, Project Management software, skills and creative use of technology to create efficient workflows).

Supervisory Responsibilities No

Required operation of university owned vehicles No

Does this position require direct animal or patient contact? No

Physical Demands None

Working Conditions Irregular Hours

Open Date 12/19/2025

Close Date

Position Maximum Salary or Hourly Rate $58,000/ann

Position Minimum Salary or Hourly Rate $55,000/ann

Special Instructions to Applicants

As a Jesuit, Catholic institution of higher education, we seek candidates who will contribute to our strategic plan to deliver a Transformative Education in the Jesuit tradition. To learn more about Loyola University Chicago’s mission, candidates should consult our website at www.luc.edu/mission/. For information about the university’s focus on transformative education, they should consult our website at www.luc.edu/transformativeed.

About Loyola University Chicago

Founded in 1870, Loyola University Chicago is one of the nation’s largest Jesuit, Catholic universities, recognized for its academic excellence, commitment to community engagement, and leadership in sustainability. A Carnegie R1 research institution, Loyola leverages its status as one of an elite group of universities with the highest level of research activity to advance knowledge that serves communities and creates global impact. With 15 schools, colleges, and institutes (https://www.luc.edu/academics/schools.shtml) —including Business, Law, Medicine, Nursing, and Health Sciences—Loyola operates three primary campuses in the greater Chicago area and one in Rome, Italy, that provide students a transformative, globally connected learning experience. Consistently ranked among the nation’s top universities by U.S. News & World Report, Loyola is a STARS Gold-rated institution that is ranked as one of the country’s most sustainable campuses by The Princeton Review and has earned distinctions from AmeriCorps and the Carnegie Foundation for its longstanding record of service and community engagement. Guided by its Jesuit mission and commitment to caring for the whole person, Loyola educates ethical leaders who think critically, act with purpose, and strive to create a more just and sustainable world.

Loyola University Chicago strives to be an employer of choice by offering its staff and faculty a wide array of affordable, comprehensive, and competitive benefits. To view our benefits in detail, click here (https://www.luc.edu/hr/facultystaffbenefits/) .

Loyola adheres to all applicable federal, state, and/or local civil rights laws and regulations prohibiting discrimination in private institutions of higher education. Please see the University’s Nondiscrimination Policy (https://www.luc.edu/equity/policyprocedure/universitynondiscriminationpolicy/) .

Quick Link for Posting https://www.careers.luc.edu/postings/34335