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Project Associate Manager

Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Why Join Michigan Medicine?

Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world’s most distinguished academic health systems. In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.

What Benefits can you Look Forward to?

+ Excellent medical, dental and vision coverage effective on your very first day

+ 2:1 Match on retirement savings

Responsibilities*

Project Manager Job Duties:

+ Manage and track progress across multiple concurrent projects, including laboratory operations, clinical research support, collaborative studies, and multi-institutionalgrant efforts. This role supports a robust research portfolio with annual funding of over $5 million.

+ Coordinate activities across diverse, overlapping teams, ensuring clarity of roles, responsibilities, and timelines. This includes Dr. Merajvers internal research staff,postdoctoral fellows, students, and external partners.

+ Monitor deliverables and milestones, proactively identifying deviations from expectations and escalating concerns or recommended actions to Dr. Merajver in a timelymanner.

+ Facilitate team meetings with relevant subsets of project contributors to review progress, troubleshoot challenges, and maintain momentum toward goals.

+ Support operational functions, including organizing ordering needs for lab and clinical teams; assisting with financial planning to ensure project accounts are accuratelycharged; and maintaining tracking systems for project expenditures and commitments.

+ Ensure effective supervision and training coordination, confirming postdoctoral fellows are appropriately overseeing students and helping identify learning opportunities tosupport the professional development of trainees and staff.

+ Assist with complex grant submissions, including multi-site cooperative agreements, program project grants, and large collaborative funding proposals involving severallaboratories and institutions.

+ Maintain strong communication channels, providing regular status updates to Dr. Merajver and consulting closely on strategic decisions or emerging issues. In alignmentwith Project Associate/Manager guidelines, the Project Manager must be familiar with the objectives of each project and the functions of all participating team members toeffectively coordinate work, anticipate resource needs, and maintain detailed timelines across each phase of the project.

Administrative / Division Support:

+ Employee will need to coordinate meetings and agendas for all existing projects within the lab and with several groups of collaborators in the USA and abroad.

+ Coordinate outreach and equity efforts for multidisciplinary cancer program involving several different cancer types, with corresponding clinic coordinators, scientists,lab personnel, and external and internal collaborators: community engagement, education, press release, social media management.

+ Curation, update, filing and work with HemOnc pre-awards officer on all administrative portions of grants and contracts, entails coordination with labs in 2 locationsMSRB I and RCC.

+ Employee will keep PIs calendar.

+ Employee will reconcile travel and other research expenses for PI

+ Employees will order office equipment including computers for on site and at home offices

+ Employee will be involved in planning initiatives in outreach, communication, coordination of resources, etc.

+ Employee will approve time cards of temporary and permanent lab personnel

+ Proactively collaborate with development personnel on donor stewardship to ensure sustainability. Work effectively with development in these tasks.

+ Creation of content, maintenance, and enhancements to both PIs general research group and the ALK initiative websites.

+ Maintain PIs CV, biosketches with latest format requisites, in all categories: papers, seminars, abstracts, grants and contracts

+ Coordination and stewardship of relationships with patient advocates for all the research portfolio under PI leadership (involves distinct constituencies in breast, bladder,brain metastases, lung).

+ Design, production, and dissemination of novel content to extend the reach of this large group's research into the public: newsletter, blog, book of stories, photostories.

+ Maintenance of regulatory compliance, renewals, amendments to human use protocols coordinating with various lab and clinical collaborators to file renewals on time.

+ Assisting with posting positions, interviewing candidates, selecting candidates to receive offers, crafting offers, and onboarding and training new hires

Required Qualifications*

+ A minimum of 4 years of administrative experience is required. Bachelor's degree or an equivalent amount of experience is required.

+ Experience maintaining complex CVs, calendars, and personnel onboarding in a multidisciplinary research group

+ Experience managing multiple IRB submissions and keeping track of accruals and renewals

+ Software experience and high proficiency in: word, excel, power point, Adobe.

+ Attention to detail in financial reconciliation a must

+ Good person skills and great familiarity with enterprise software: Emburse, travel support, scheduling of large complex meetings

Desired Qualifications*

+ Greater than 2 years of progressively responsible experience with website maintenance and assistance in the creation of press releases, and coordination ofmeetings and documents for grants is preferred.

+ Illustrator, biorender, chatGPT experience desirable

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about thework modes (https://hr.umich.edu/working-u-m/my-employment/ways-we-work-resource-center/ways-we-work-implementation-group/modes-work) .

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO Statement

The University of Michigan is an equal employment opportunity employer.

Job Detail

Job Opening ID

272185

Working Title

Project Associate Manager

Job Title

Project Associate Manager

Work Location

Ann Arbor Campus

Ann Arbor, MI

Modes of Work

Hybrid

Full/Part Time

Full-Time

Regular/Temporary

Regular

FLSA Status

Nonexempt

Organizational Group

Medical School

Department

MM Int Med-Hematology/Oncology

Posting Begin/End Date

12/19/2025 - 12/26/2025

Career Interest

Administration