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Job Details

Please note: all position postings close at 12:00 A.M. CST on the position closing date

Project/Program Specialist

Working Title Academic Year Coordinator

Position # VET002

Department College of Veterinary Medicine

Employment Status:

Full time (29-40 Hrs)

Type of Employment:

Staff

# of openings:

1

Location:

ASU-Jonesboro

Proposed Salary Range:

Commensurate with Experience

Closing:

1/8/26

Please note: All postings close at 12 A.M. CST on the closing date. A-State participates in E-Verify.

Position Summary:

Arkansas State University College of Veterinary Medicine (CVM) invites applications for an Academic Year Coordinator. This is a 12-month, full time staff position that operates within the CVM’s Office of Student Programs and Admissions. The Academic Year Coordinator provides administrative and curricular support for all first-year DVM courses and student-related activities.

Duties & Responsibilities:

+ Serve as primary coordinator for the first-year DVM student curriculum, including the creation and management of the lecture, laboratory, and examination schedules in collaboration with course coordinators.

+ Serve as primary administrator for examination software for first year students, including assisting students with account creation, exam downloads/submissions, proctoring, and liaising with IT as needed.

+ Work with CVM leadership, the Office of Student Programs and Admissions, and the University on initiatives that promote teaching, learning, and assessment excellence.

+ Assist with maintaining accurate course information, syllabi, and schedules throughout the semester and communicate updates to students and faculty.

+ Support faculty with learning management system (LMS) Canvas operations (e.g., posting schedule changes, ensuring excused absences are recorded).

+ Support students with reasonable accommodations and help coordinate appropriate lecture and laboratory arrangements with faculty.

+ Assist with the coordination of an early alert and peer tutoring system for students in need of academic support.

+ Work collaboratively with the CVM and the A-State Registrar’s Office to assist with registration and related documentation related to first-year student enrollment.

+ Assist in planning and providing new student orientation and other onboarding activities.

+ Track and manage student records and documentation.

+ Manage the excused absences for first-year students and assist in managing the extended leave database, maintaining accurate records, and communicating with students and faculty regarding approvals and returns.

+ Initiate and compile course evaluations, encourage student feedback, and assist in data collection for program improvement.

+ Assist in organizing and supporting wellness activities, community-building events, and ceremonies (e.g., orientation and White Coat Ceremony).

+ Help develop and maintain a supportive and inclusive environment that promotes student well-being and success.

+ Direct students to appropriate university and CVM services for academic, health, and personal support.

+ Perform other duties as assigned.

Knowledge/Skills/Abilities:

• Ability to build and maintain effective working relationships with students, faculty, and staff.

• Ability to foster an inclusive, supportive, and engaging student environment.

• Strong problem-solving skills and the ability to work independently and exercise sound judgment in student-related matters.

• Strong organizational, communication, and interpersonal skills with the ability to engage with a range of student populations

• Knowledge of higher education operations and academic coordination, preferably within a professional or health sciences program.

• Familiarity or willingness to learn FERPA and other student privacy regulations.

• Familiarity or willingness to learn learning management systems (e.g., Canvas), assessment platforms, and student information systems.

• Ability to manage multiple priorities while maintaining accuracy and attention to detail.

• Excellent written and verbal communication skills.

• Proficiency with Microsoft Office Suite and willingness to learn new technologies.

• Ability to gather and summarize student data.

General Days/Hours:

Monday - Friday

8:00 a.m. - 5:00 p.m.

Occasional evening and weekend hours required for orientation and ceremonies

Regular and reliable attendance

Other:

Preferred Qualifications:

Education - Master's Degree in in education, education leadership, higher education administration, college student personnel, psychology, education psychology, sociology, or similar field.

Experience – Two or more years of experience working in student services or student affairs at the graduate level in higher education, preferably for a professional degree program.

Minimum Qualifications:

Education – Bachelor’s Degree

Experience – One or more years of experience in higher education

E-Verify Participation Notice:

https://www.e-verify.gov/sites/default/files/everify/posters/EVerifyParticipationPoster.pdf

E-Verify Right to Work:

https://www.e-verify.gov/sites/default/files/everify/posters/IER\_RightToWorkPoster%20Eng\_Es.pdf