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Sr Workplace Exp Coordinator - Mountain View CA

Job ID

252553

Posted

19-Dec-2025

Service line

GWS Segment

Role type

Full-time

Areas of Interest

Project Management, Purchasing/Procurement

Location(s)

Mountain View - California - United States of America

Elevate Your Career with CBRE – Join a Fortune 500 Leader!

If you are ready to make a difference and be part of one of the world’s most admired and sustainability-focused companies, CBRE is the right place for you.

Why Choose CBRE?

+ **Unbeatable Perks: Enjoy generous Paid Time Off, Paid Holidays, and 12 weeks of Paid Parental Leave.**

+ **Comprehensive Benefits: Access top-notch Medical, Vision, and Dental insurance, along with Life Insurance, FSA & HSA options, and 401K matching contributions.**

+ **Inspiring Work Environment: Experience an innovative work environment that focuses on the culture of growth, collaboration and communication.**

Don’t miss out on this opportunity to develop and thrive in your career.

Apply today and be part of something extraordinary!

Applicant AI Use Disclosure

We value human interaction to understand each candidate's unique experience, skills, and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.

About the Role:

The Senior Workplace Experience Coordinator provides workplace services and administrative support to increase individual well-being, personal productivity, and organizational effectiveness for a vibrant Arts Workplace Experience program. The ideal candidate will combine their passion and hands-on experience with Music and Arts to support the day-to-day operations and long-term planning of our creative spaces.

The Sr. Coordinator will be responsible for managing space and equipment inventory, coordinating maintenance and repairs, handling administrative tasks, supporting the community through communication and customer service, and contributing to the broader program's success through vendor management, marketing, and operational support.

Workplace Programs offer employees unique experiences—from hobby classes to inspiring art to access to creative amenity spaces like fully equipped music practice rooms, designed to spark passion and support personal development.

What You’ll Do:

+ **Manage and maintain accurate, up-to-date inventory and space data in the database, including promptly tagging all new equipment.**

+ **Conduct audits and on-site visits to Bay Area spaces to verify musical inventory, ensure equipment functionality, and resolve discrepancies to support program readiness and user experience.**

+ **Proactively monitor and ensure the optimal condition of both the physical space (submitting facilities tickets for all upkeep needs) and all music equipment.**

+ **Lead the set up of new music spaces - including layout planning, equipment tracking, along with deactivating music spaces**

+ **Manage the end-to-end equipment procurement process, including the generation and processing of purchase orders, coordination of deliveries and logistics.**

+ **Handle tasks such as scheduling, approving group access requests, and supporting short-and long term Arts and Music space improvements projects from planning through execution.**

+ **Coordinate instrument maintenance and tuning schedules to ensure all musical equipment remains in optimal condition on a regular basis.**

+ **Manage the process of lost and found music equipment.**

+ **Provide basic insights on space utilization based on monthly data.**

+ **Provide high-quality customer service through internal support channels, including a ticketing request system, scheduling tools, phone, email, and in-person interactions in a timely manner.**

+ **Collaborate with a volunteer network of users, to support the upkeeping and care of the arts space and instrument; contribute to the growth of the program.**

+ **Participate in facilities operations meetings and quarterly community syncs.**

+ **Communicate program updates and guidelines to users.**

+ **Coordinate meetings and manage client communications with strong organization and proactive updates.**

+ **Ability to work in a fast-paced environment and in ambiguity; highly adaptable and flexible.**

+ **Perform other duties as assigned.**

What You’ll Need:

+ **HS Diploma or GED required. A minimum of 2 - 3 years related experience (e.g. Inventory Management, Project Management, Supply Chain Logistics, Facilities Management, or Customer-related roles).**

+ **Ability to tailor communications based on audience; strong vendor facing and user facing communication skills. Respond to common inquiries from clients, co-workers, and/or managers. Effectively present information to an internal department and/or large groups of employees. Comfortable meeting and interacting with new people. Warm and engaging demeanor, and the ability to assess circumstances, empathize, and offer help.**

+ **Requires basic knowledge of financial terms and principles. Ability to calculate simple figures such as percentages.**

+ **Understand and carry out general instructions in standard situations. Solve problems in standard situations, which requires basic analytical skills with strong reasoning and critical thinking.**

+ **Decisions made with general understanding of procedures and company policies to achieve set results and deadlines. Strong team player; thrives on collaboration.**

+ **Strongly preferred ( but not required) experience:**

+ **Inventory Management**

+ **Project Coordination**

+ **Supply Chain Management**

+ **Facilities or Space Management**

+ **Understanding of both acoustic and electric instrumentation.**

+ **Proficient with Google Workspace (Gmail, Calendar, Slides, Docs Sheet) and Excel.**

CBRE carefully considers multiple factors to determine compensation, including a candidate’s education, training, and experience. The minimum salary for the Senior Workplace Experience Coordinator position is $30 per hour and the maximum salary for the position is $38.50 per hour. The compensation that is offered to a successful candidate will depend on the candidate’s skills, qualifications, and experience.

**Equal Employment Opportunity:** CBRE has a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

**Candidate Accommodations:** CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at [email protected] or via telephone at +1 866 225 3099 (U.S.) and +1 866 388 4346 (Canada).

Host

Host is a service line of CBRE, the world's largest commercial real estate organization. Our mission is to increase individual well-being, personal productivity and organizational effectiveness through people-led, technology-enabled services. Put simply: our goal is to help people work smarter and delight in doing it.

Our experience offering connects employees to their environments - via technology, amenities, and communities that matter the most. Host’s scalable product suite includes concierge-quality services provided by talented CBRE “hosts”; world-class customer service training and certification; and a powerful, enterprise-grade technology platform.

The platform, which can be tailored to specific client requirements, features a robust mobile experience that allows users to navigate the workplace, schedule meetings with colleagues, reserve workspaces, use food and beverage services, and access building and concierge services.

Find out more (https://www.cbre.com/services/plan-lease-and-occupy/experience-services)

CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)