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Description We are looking for an experienced and detail-oriented Senior Administrative Assistant to join our team in Tacoma, Washington. In this contract position, you will provide high-level administrative support to executives, commissioners, and other key stakeholders within the organization. This role requires professionalism, discretion, and exceptional organizational skills to ensure smooth operations in a dynamic environment.

Responsibilities:

• Provide comprehensive administrative support to the Executive Director, Port Commissioners, and Chief of Strategic Projects & Commission Relations.

• Manage and coordinate calendars for executives and commissioners, ensuring optimal scheduling and prioritization of appointments and meetings.

• Prepare and handle confidential communications, including drafting letters, reports, and memoranda with a high level of professionalism.

• Serve as a liaison between the Executive Office and internal staff, fostering effective communication and a welcoming environment.

• Coordinate logistics for high-profile events and assist with special event planning as needed.

• Support onboarding activities for newly elected commissioners, ensuring smooth integration into the team.

• Utilize Microsoft Office Suite, including Outlook and Excel, to manage documentation and streamline administrative tasks.

• Represent executives and commissioners in external communications, maintaining confidentiality and professionalism at all times.

• Anticipate the needs of executives and commissioners by understanding organizational priorities and goals. Requirements • Proven experience in administrative support roles, preferably in executive-level environments.

• Strong proficiency in Microsoft Office Suite, including Outlook, Excel, and SharePoint.

• Excellent calendar management skills, with the ability to coordinate schedules for multiple executives.

• Demonstrated ability to handle confidential documents and communications with discretion.

• Experience planning and coordinating events, including high-profile functions.

• Exceptional organizational skills and attention to detail.

• Ability to communicate effectively with internal and external stakeholders.

• Detail-oriented approach and ability to maintain a high level of confidentiality. TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .