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We are seeking an experienced Senior NetSuite Bookkeeper to manage and streamline our day-to-day financial operations on NetSuite ERP in a pharmaceutical manufacturing environment. In this on-site role at our Albany, NY facility, you will be responsible for the full spectrum of bookkeeping activities – from Accounts Payable and Accounts Receivable to General Ledger maintenance and bank reconciliations – ensuring accuracy, compliance, and efficiency across all financial workflows. The ideal candidate has 5+ years of hands-on NetSuite ERP experience, a strong foundation in accounting, and a keen understanding of the unique regulatory requirements of the pharmaceutical sector. Experience in a 503B outsourcing facility or similar pharmaceutical manufacturing setting is highly preferred, as you will work with processes and controls tailored to comply with industry regulations. This position can be full-time or contract and offers the opportunity to contribute to a growing company by maintaining robust financial processes and supporting compliance efforts.

Description

+ Accounts Payable & Procurement: Oversee the procure-to-pay cycle in NetSuite, including entering and managing vendor bills, performing accurate three-way matching of purchase orders, receipts, and invoices, and scheduling vendor payments according to terms. Enforce purchasing controls such as the use of purchase requisitions and approvals for expenditures, ensure POs are issued only to approved suppliers, and give special attention to purchases of regulated materials (e.g. controlled substances) to ensure all compliance requirements are met. Coordinate with vendors and internal departments to resolve billing or payment issues promptly, and utilize electronic payment methods (ACH/wires) as appropriate for efficient disbursements.

+ Accounts Receivable & Billing: Manage the order-to-cash process from invoicing through collections. Generate and send customer invoices in NetSuite immediately upon product shipment, ensuring that products have passed all required quality inspections before billing. Record and apply incoming customer payments (checks, ACH, credit card, etc.), and reconcile any payment discrepancies. Continuously monitor accounts receivable aging and follow up on overdue invoices by sending reminders or statements, helping to maintain healthy cash flow. Work closely with the sales and customer service teams to address any billing questions or credit issues, and enforce credit terms or holds as needed to manage risk.

+ General Ledger & Reconciliation: Maintain the general ledger and ensure all financial transactions are accurately recorded in NetSuite. Uphold an organized Chart of Accounts that meets reporting needs and supports clear tracking of financial activities. Reconcile sub-ledgers for AR, AP, inventory, and other modules to the GL on a regular (monthly) basis to confirm that all subsidiary records tie to the financial statements. Perform bank reconciliations for all company bank accounts, investigating and resolving any discrepancies between bank statements and NetSuite records in a timely manner. Ensure that transactions flow appropriately from all modules to the GL (minimizing manual journal entries by capturing data upstream), and maintain supporting schedules for key balance sheet accounts (prepaids, accruals, fixed assets, inventory, etc.) as needed.

+ Inventory Management & Cost Accounting: Work with the operations and supply chain teams to ensure inventory transactions are properly reflected in the financial system. Monitor inventory-related entries such as receipts, adjustments, and usage so that inventory values in NetSuite remain accurate. Assist in reconciling physical inventory counts with system balances and investigate any variances. Calculate and record manufacturing cost variances or inventory adjustments (e.g. scrap, yield loss) in the GL each period, ensuring that cost of goods sold is correctly recognized when products are sold and that inventory is valued in accordance with GAAP. Support the procurement and production departments by providing financial insights into inventory levels, valuation, and turnover, and ensure that any inventory write-offs or adjustments are properly documented and approved.

+ Compliance & Audit: Ensure that all financial processes and record-keeping adhere to company policies, GAAP, and relevant pharmaceutical industry regulations. This includes maintaining proper documentation and audit trails for all transactions, and implementing internal controls such as segregation of duties and approval workflows to safegard assets (for example, dual approvals for high-value transactions or journal entries). Verify that financial operations support compliance requirements specific to a 503B pharmaceutical manufacturing environment – for instance, confirming that shipments and invoices are only processed for licensed facilities and that purchases of controlled substances follow DEA guidelines and are appropriately documented. Prepare for and support any audits or inspections (internal, external, or regulatory): provide auditors with requested financial reports, supporting schedules, and evidence of controls (such as system approval logs or reconciliations) to demonstrate a compliant and well-controlled finance operation. Proactively address any audit findings and strengthen processes to meet FDA and DEA record-keeping standards as well as standard financial audits.

+ Month-End Close & Reporting: Manage the month-end and year-end close process, ensuring all tasks are completed accurately and on schedule. This includes posting necessary adjusting journal entries (accruals, deferrals, depreciation, etc.), reconciling all balance sheet accounts, and reviewing the trial balance for any anomalies or errors that need correction. Use a checklist to track close activities and coordinate with team members (and other departments) to obtain any needed information for close. Prepare timely financial statements – Income Statement, Balance Sheet, and Cash Flow – directly from NetSuite and perform initial reviews for accuracy. Investigate and explain significant period-over-period variances in financial results to assist management with understanding the company’s financial performance. Ensure that revenue is recognized in line with applicable accounting standards and that inventory is properly accounted for as an asset until sold (in compliance with GAAP). Provide financial reports and analysis to management as required, and participate in financial review meetings to present the data.

+ Cross-Functional Collaboration & Process Improvement: Collaborate closely with cross-functional teams – including procurement, inventory/warehouse, production, and quality assurance – to ensure financial data and processes are aligned with operational workflows. For example, work with the Quality Assurance department to implement controls such as holding vendor invoice payments until materials have passed QA inspection and are approved for use. Assist the supply chain team in establishing efficient procurement and inventory management practices by leveraging NetSuite capabilities (like automated approval routing or real-time inventory tracking). Continuously evaluate the efficiency of our NetSuite financial workflows and identify opportunities for improvement or further automation. This could include implementing accounts payable automation tools (OCR invoice scanning, electronic approvals), optimizing the usage of NetSuite reports/analytics for better AP/AR metrics tracking, or refining our financial policies to better suit the pharma manufacturing context. Provide recommendations to management for system or process enhancements and help test/implement new NetSuite features or updates. Additionally, offer training or guidance to junior finance staff or other NetSuite users in the company to ensure consistent and correct use of the system.

Additional Skills & Qualifications

Bachelor’s degree in Accounting, Finance, or a related field (or equivalent experience).

Minimum 5 years of hands-on experience with NetSuite ERP in an accounting or bookkeeping capacity is required, with a strong track record of managing day-to-day financial transactions through NetSuite.

Solid understanding of Generally Accepted Accounting Principles (GAAP) and core accounting functions. Proven experience handling accounts payable, accounts receivable, general ledger, and bank reconciliations is essential. Ability to prepare financial statements and support month-end close processes.

NetSuite Skills: Proficiency in NetSuite’s financial modules and workflows, including transactions entry, reporting, and basic administration. Able to navigate and utilize NetSuite for AP/AR processing, journal entries, bank reconciliation, and running financial reports. Experience with NetSuite’s inventory and purchasing modules (item receipts, inventory adjustments, purchase orders) and how they integrate with the GL is highly valuable.

Job Type & Location

This is a Contract to Hire position based out of Albany, NY.

Pay and Benefits

The pay range for this position is $35.00 - $50.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Albany,NY.

Application Deadline

This position is anticipated to close on Jan 2, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email [email protected] (%[email protected]) for other accommodation options.