• Administrative Support Specialist

    Auburn University (Auburn, AL)


    Position Details

    Position Information

    Requisition Number

    S4977P

    Home Org Name

     

    PY Drug Discovery and Development

     

    Division Name

     

    College of Pharmacy

    Position Title

    Administrative Support Specialist

     

    Job Class Code

    DB03A-B

    Appointment Status

     

    Full-time

     

    Part-time FTE

     

    Limited Term

     

    No

     

    Limited Term Length

    Job Summary

    The **College of Pharmacy** is excited to recruit candidates for an **Administrative Support Specialist.** This rolewill provide varied and high level administrative and technical support to the Drug Discovery and Development department within the Harrison College of Pharmacy, with emphasis on more complex administrative responsibilities.

    Essential Functions

    + Advises others on processes, procedures, and services; resolves policy related or procedural problems.

    + Gathers information and prepares various reports and correspondence; researches and resolves issues.

    + Tracks and coordinates budgets for the department.

    + Coordinates large or complex projects or events.

    + Performs specialized technical duties and coordinates related processes.

    + Reviews and verifies documentation for completeness and compliance with policies and procedures.

    + Assists in the development and maintenance of databases.

    + Participates in or assists with special activities such as orientations, consultations, and events.

    + Performs a variety of clerical duties, such as: typing correspondence, filing documents, maintaining records and data entry.

    + Prepares and processes forms, manages calendars and scheduling,.

    + Distributes mail, processes outgoing mailings manages supplies & inventory, and processes travel/expense vouchers.

    + Schedules classrooms and enters course information in to university systems.

    + Conducts teaching effectiveness surveys and contacts bookstores about textbooks

    + Addresses administrative issues related to student academic or financial status

    + Creates and updates websites, and controls/maintains access to facilities.

    + Supervise clerical or student work and provide general office support.

     

    Why Work at Auburn?

     

    + **Life-Changing Impact** : Our work changes lives through research, instruction, and outreach, making a lasting impact on our students, our communities, and the world.

    + **Culture of Excellence** : We are committed to leveraging our strengths, resources, collaboration, and innovation as a top employer in higher education.

    + **We’re Here for You** : Auburn offers generous benefits, educational opportunities, and a culture of support and work/life balance.

    + **Sweet Home Alabama** : The Auburn/Opelika area offers southern charm, vibrant downtown scenes, top-ranked schools, and easy access to Atlanta, Birmingham, and the Gulf of Mexico beaches.

    + **A Place for Everyone** : Auburn is committed to fostering an environment where all faculty, staff, and students are welcomed, valued, respected, and engaged.

     

    Ready to lead and shape the future of higher education? Apply today! War Eagle!

    Minimum Qualifications

    Minimum Qualifications

    Education and Experience:

    **Level I:** High school diploma or equivalent plus 4 years of experience in administrative support.

    **Level II:** High school diploma plus 6 years of relevant experience. Experience must include at least 2 years at the preceding level or equivalent.

    Substitutions allowed for Experience:

    Graduate degrees may be accepted in lieu of experience.

     

    Minimum Skills, License, and Certifications

    Minimum Skills and Abilities

    + Excellent written and oral communication skills.

    + Strong organizational skills and attention to detail.

    + Ability to support a group of faculty in a fast-paced work environment.

    + Able to interact well with a wide range of personalities.

    Minimum Technology Skills

    + Experience with MS Office

     

    Minimum License and Certifications

    Desired Qualifications

    Desired Qualifications

    + Familiar with BannerERP System

    + Familiar with Kronos timekeeping system

    + Experience in budgeting and finance

     

    Posting Detail Information

     

    Salary Range

     

    $36,770- $59,300

     

    Job Category

     

    Office/Administrative Support

     

    Working Hours if Non-Traditional

     

    7:45am - 4:45pm; M-F

    City position is located in:

    Auburn

    State position is located:

    Alabama

     

    List any hazardous conditions or physical demands required by this position

     

    Posting Date

     

    12/19/2025

     

    Closing Date

     

    Equal Opportunity Compliance Statement

     

    It is our policy to provide equal employment and education opportunities for all individuals without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, age, disability, protected veteran status, genetic information, or any other classification protected by applicable law. Please visit theirwebsite (https://auburn.edu/administration/eoc/) to learn more.

     

    Special Instructions to Applicants

     

    Quick Link for Internal Postings

     

    https://www.auemployment.com/postings/57327

     

    Documents Needed to Apply

    Required Documents

    1. Resume

    2. Cover Letter

    Optional Documents

    1. Other