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Position Information

**Position Title** Payroll Associate

**Posting Category** Full-Time Staff/Management

**Starting salary range** $46,645-$60,639

Faculty Position (if applicable)

About Harford Community College

Harford Community College (HCC) has been a vital part of Harford County since 1957. As a mid-sized, comprehensive institution, we’re committed to delivering high-quality education and cultural enrichment to our community. Our mission is to provide relevant, accessible education and training that connects individuals to opportunities in an ever-evolving world. As an Achieving the Dream institution, HCC is part of a national network dedicated to enhancing student success in community colleges. To learn more about our vision and values, visit our website (https://www.harford.edu/about/get-to-know-harford/index.php) .

Affirmative Action and Equal Employment Opportunity Statement

Harford Community College is committed to the principles of Affirmative Action and Equal Employment Opportunity. It is the policy of Harford Community College not to discriminate against applicants on the basis of sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected veteran status, or any other characteristic protected by law with regard to any employment practices. HCC is an EEO and ADA/ADAA employer, including disability and protected veteran status.

Benefits

Excellent benefits package, including 2 weeks paid college break, 15 days of sick leave, & 15 days paid vacation. Eligible for health, vision and dental benefits, flexible spending accounts, identity theft plan, and legal benefit plan. Receive paid basic life & long-term disability insurance; employee paid supplemental life insurance available. Participation is required the mandatory retirement plan & two optional retirement plans are available (403b with match after 1 year & 457b). Receive paid basic life & long-term disability insurance. Tuition waiver for HCC classes and tuition reimbursement are also available!

Job Description

The Payroll Associate is responsible for processing payroll end to end from timesheets to tax payments ensuring employees are paid timely and accurately. They will be responsible for maintaining employee records, ensuring compliance with laws, and addressing payroll-related inquiries.

This includes but is not limited to

+ Collect and review timesheets

+ Calculate employee wages and deductions & process payroll

+ Receipt and review of supporting documentation, spreadsheets, and work-time-entry

+ Audit, research and resolve data inconsistencies, issues & timekeeping records

+ Balance payroll wages, hours and leave

+ Collaborate with other departments to print and process payroll checks

+ Address payroll inquiries and provide assistance and clarification to those inquiries

+ Complete payrolls with encumbrance and general ledger postings

+ Scan, file, and maintain payroll documents

+ Maintain spreadsheet of all payroll & benefit changes

+ Ensure quarterly reporting of timekeeping compliance

+ Enter and maintain wide range of data

+ Manage Leave of Absence entries on timesheets

+ Set-up and input all benefits deductions in ERP

+ Facilitate campus-wide communications

+ Prepare and submit bi-weekly federal and state tax filings, retirement contributions, and transmit electronic files

+ Prepare reconciliations, journal entries, and payroll checks

+ Handle direct deposit reversals

+ Reconcile, prepare and submit tax data to appropriate agencies

+ Participate in fiscal and annual year end processes

+ Serve as back-up to Payroll Specialist on certain processes and training

Employees of Harford Community College, including instructors for online and virtual courses, must be residents of Maryland or the contiguous states of Delaware, Pennsylvania, Virginia, West Virginia or the District of Columbia; non-residents are expected to relocate to meet this requirement.

Applicants must be currently authorized to work in the United States, as the College does not offer Visa sponsorship for this position

Required Education

High school diploma or GED

Required Experience

Three years of experience in full cycle payroll, including basic knowledge of methods, techniques, principles, and procedures associated with payroll processing and compliance

Required Knowledge, Skills, & Abilities

+ Proficiency in a Windows-based computer environment, including intermediate Excel skills

+ Strong communication and customer service skills

+ Ability to plan and implement tasks from inception to completion

+ Excellent attention to detail

+ Strong sense of urgency and time management

+ Familiarity with tax regulations and financial concepts related to payroll and HR

+ Strong analytical skills with the ability to interpret data effectively

+ Ability to maintain confidentiality and handle sensitive information appropriately

Preferred Qualifications

+ Banner experience

+ General accounting experience

**Hours per Week** 40 - 100%

General Weekly Work Schedule

Monday-Friday, business hours. Occasional overtime may be required.

Posting Detail Information

**Posting Number** 2025-083FSFA

**Number of Vacancies** 1

Open Date

**Close Date** 01/12/2026

**Open Until Filled** No

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. *Have you ever worked in higher education?

2. Yes

3. No

4. *Do you have at least three years of experience working in a payroll-related role?

5. Yes

6. No

7. *Which payroll systems or software have you used?(Select all that apply)

8. ADP

9. Workday

10. Ellucian Banner

11. Paychex

12. Oracle- PeopleSoft

13. Other

14. *Which of the following payroll functions have you performed regularly in your previous roles? (Select all that apply)

15. Maintain accurate employee payroll records

16. Process the full cycle of a bi-weekly or semi-monthly payroll

17. Calculate and verify hours, wages, and deductions

18. Prepare and submit federal and state tax withholding payments

19. Daily communication with employees (assist them with paycheck questions or completing payroll forms, etc)

20. Review processes to ensure ongoing compliance with federal and state wage and hour laws

21. I have not been responsible for any of these payroll functions in my previous roles

22. *Are you currently a resident of Maryland or the contiguous states of Delaware, Pennsylvania, Virginia, West Virginia or the District of Columbia, OR are you willing to relocate?

23. Yes

24. No

25. *Will you require sponsorship to work in the United States from Harford Community College?

26. No, I will not require sponsorship from Harford Community College

27. Yes, I will require sponsorship from Harford Community College

Documents Needed to Apply

Required Documents

1. Resume

2. Cover Letter

Optional Documents

1. Transcript

401 Thomas Run Road

Bel Air, Maryland 21015

443-412-2310 | [email protected]

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