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Posting Information

Posting Number2026229

Posting/Functional TitleAdministrative Assistant II

University Pay Plan TitleAdministrative Assistant II

LocationSan Marcos

DepartmentAA-Fine Arts & Comm

Recruitment TypeOpen Recruiting

Job TypeFull-Time

Funding SourcePermanent

Monthly Salary$3,262.01

Job CategoryNon-Exempt

Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.

+ High School or Equivalent

+ Minimum of 3 years administrative experience

+ Proficient in office productivity software (i.e. Microsoft Outlook, email, database entry

+ Experience maintaining focus while meeting deadlines in a fast-paced, multi-tasking environment

Preferred Qualifications

+ Bachelor’s Degree

+ Experience working in a higher education setting

+ Experience working with Texas State University’s systems (i.e. PeopleAdmin, SAP , Banner, TEAMS , Canvas, BDMS )

Job Description

The Administrative Assistant II provides administrative and general clerical support to the management and staff within a specific division, department, or unit.

Job Duties

Job Summary

+ The Administrative Assistant II, under supervision of a director, provides administrative and clerical support to the advising center, supervises student employees, and manages front desk operations

Job Duties

+ Oversee front desk operations and foster a professional/student-centered environment in the reception area

+ Open and close the office at set times

+ Greet, screen, and route visitors in a courteous manner

+ Assiststudents, parents, faculty, staff, and visitors by answering questions and/or referring toappropriate campusresource

+ Answer multi-line telephone, screen and transfer calls, take messages, and refer to other offices as appropriate

+ Maintain multi-user electronic calendar and schedule appointments foradvisingcenter staff

+ Recruit, screen, and hire staff of student employees

+ Provide initial and ongoing training to staff of student employees

+ Create student employee schedules; track and approve pay for student workers

+ Monitoradvisingcenter inbox and respond/forward emails appropriately

+ Order office supplies, track expenditures, and reconcile budge

+ Monitor inventory of office technology and assist with replacement purchase proces

+ Submit facility-related requests, as well as track and perform follow-up

+ Develop andmaintainaccurate and comprehensive records and files according to the record retention schedule

+ Coordinate travel arrangements and track all travel related requisitions and expense reports

+ Other duties as assigned

Additional Information to Applicants

Job Open Date12/22/2025

Job Close Date (posting closes at midnight)12/31/2025

Open Until FilledNo

Normal Work DaysMonday, Tuesday, Wednesday, Thursday, Friday

Normal Work Hours Start8:00AM

Normal Work Hours End5:00PM

Posting Notices

Legal and Required Notices

Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions.

Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

Applicants must be authorized to work for any employer in the United States. The University will not sponsor or assume sponsorship of any candidate requiring a petition for a H1B employment visa.

Why Choose Texas State University?

Join the Texas State Bobcat team and experience a career that offers more than just a job—it’s a path to a brighter future. As a Texas State employee, you’ll enjoy:

Exceptional Benefits:Comprehensive health insurance with 100% premium coverage for employees and 50% for dependents, starting on your first day.

Generous Time Off:Enjoy vacation, holidays, sick leave, and more to maintain a healthy work-life balance.

Wellness and Balance:Access a FREE wellness program, plus mother and family-friendly resources to support your personal well-being.

Professional Growth:Explore a wide range of training, development courses, certifications, and educational support programs.

Welcoming Campus:Become part of a vibrant Bobcat community with numerous social and professional networks.

Tuition Benefits:Take advantage of tuition support for yourself and for your dependent children, making higher education more accessible for your family.

Retirement Security:Secure your future with TRS pension, retirement plans, and voluntary savings options with strong employer contributions.

At Texas State University, you’re not just an employee—you’re a valued member of a thriving and beautiful campus community. Start your journey with us today.https://www.hr.txst.edu/benefits.html

Quick Linkhttps://jobs.hr.txstate.edu/postings/55246

Applicant Document