• Office Administrator (Part Time)

    Rise Baking Company (Tucker, GA)


    Office Administrator (Part Time)

     

    Job posting will be removed 12/31/2025 and all applicants reviewed after.

     

    No Agency or search firms will be utilized.

     

    POSITION TYPE: Part Time

     

    SCHEDULE: Likely 9 am – 3:30 pm M-TH

     

    Job Purpose

     

    Serve as the first point of contact for visitors and guests, conveying a professional and positive impression of the company. Execute the ongoing administrative functions of the front office, along with supporting and managing various tasks as needed.

    Essential Functions

    + Provide effective, friendly, and professional customer service communication via personal/telephone/email contact

    + Facilitate and maintain front office documents (e.g., Visitor Sign In Logs, Confidentiality Agreements, etc.)

    + Communicate via telephone, digitally, and in person to internal and external stakeholders, partners, providers, and corporate leaders, maintaining effective, friendly, and professional customer service

    + Screen and prioritize communications from internal and external sources

    + Determine proper course of action for incoming requests, calls, and correspondence, directing to appropriate person or operational area

    + Anticipate the needs of the leadership team and key partners; act accordingly

    + Manage and maintain calendars/schedules, using sound judgment to prioritize meetings

    + Manage conference room reservations

    + Organize and manage all details related to arranging business meetings, including onsite/offsite logistics, working with other affected areas’ designees, catering, remote access, communication, etc.

    + Maintain and manage travel schedules, including scheduling appointments, making travel arrangements, etc.

    + Manage executive expense reporting as requested

    + Manage office supplies and place orders as needed

    + Conduct orientation for new hires at the corporate office as needed

    + Manage special projects as assigned

    + Proactively look for ways to make improvements within the organization

    + Comply with all food safety requirements, training, policies, and procedures

    + Perform other job-related duties as assigned

     

    Qualifications (Education, Experience, Competencies)

     

    + Associate's degree and/or 5 equivalent years of experience

    + 6+ years of experience supporting senior-level executives

    + Proficient in Microsoft Office applications: Word, PowerPoint, Excel, and Outlook

    + Excellent verbal and written communication skills

    + Professional executive presence with the ability to build strong working relationships with people both internally and externally

    + Strategic gatekeeping and diplomacy skills

    + Possess independent initiative and judgment

    + Ability to maintain confidentiality at all times

    + Ability to manage many details related to calendaring/scheduling, follow-up requests, travel-related planning, etc., simultaneously with low rate of error

    + Ability to organize, manage multiple priorities, and maintain high attention to detail in a fast-paced environment

    + Ability to problem-solve and think proactively, anticipating needs and taking initiative to eliminate any potential bottlenecks that may arise

    + Self-motivated, goal oriented, quality driven, and capable of working independently with minimal supervision

    + Ability to work a set office schedule (9 am – 3:30 pm M-TH), hours may be flexible

    + Ability to travel and work offsite for company events