• Department Secretary

    WMCHealth (Kingston, NY)


    Department Secretary

     

    Company: HealthAlliance Hospital

     

    City/State: Kingston, NY

     

    Category: Clerical/Administrative Support

     

    Department: Physical Therapy

     

    Union: No

     

    Position: Full Time

     

    Hours: M-F; M/W 8am-4:30pm; T /Thurs 9:30am-6:30pm; Fri 8am-12pm

     

    Shift: Day, Evening

     

    Req #: 45896

     

    Posted Date: Dec 22, 2025

     

    Hiring Range: $17.22/HR - $21.65/HR

     

    External Applicant link (https://pm.healthcaresource.com/cs/wmc1/#/preApply/31369) Internal Applicant link

    Job Details:

    Provide secretarial and receptionist services to support the efficient delivery of services provided by the Physical Medicine and Rehabilitation Departments. RESPONSIBILITIES

     

    + Schedule patients and register patients in an efficient, professional manner. This includes maintaining an accurate record of patient arrival, cancellations, or no-shows appointments; contacting patients that no show or repeatedly cancels; confirms new patient appointments; fills cancelled appointments; and reschedules patients as needed.

    + Maintains a professional demeanor with all interactions with patients and peers. Answers phones, welcomes patients and other customers in a courteous, helpful manner. Answers multiple telephone lines, provides accurate messages and disperses information in a friendly, efficient, and timely manner. Communicates open blocks on therapist’s schedules in a timely manner to Managers/Director.

    + Transcribes/Types clinical notes, meeting minutes, forms, and reports, including confidential correspondence, in an efficient, accurate manner as needed. Assists in the preparation materials for internal and external communications as needed and records meeting minutes as needed.

    + Responds in a timely fashion to requests and calls from both customers and coworkers

    + Ensures smooth operation of the Physical Medicine Departments including maintaining patient’s files, faxing, filing, obtaining patient records, obtaining supplies and mail, typing, communicating with referral and payor sources, etc.

    + Maintains necessary office supplies and equipment necessary for efficient operation of office.

    + Completes insurance documentation and tracks compliance with authorized visits.

    + Responsible for daily Physical Medicine and Rehabilitation charges for services rendered and posts cash for center.

    + Performs any other duties as assigned.

    QUALIFICATIONS/REQUIREMENTS EXPERIENCE

    + Preferred clerical training, billing third party insurance, scheduling

    EDUCATION

    + High School diploma or equivalency.

    LICENSES/CERTIFICATIONS

    + None

    OTHER

    + Excellent oral and written communication skills; good interpersonal skills; typing desired.

    About Us:

    HealthAlliance Hospital

    Benefits:

    We offer a comprehensive compensation and benefits package that includes:

    + Health Insurance

    + Dental

    + Vision

    + Retirement Savings Plan

    + Flexible Savings Account

    + Paid Time Off

    + Holidays

    + Tuition Reimbursement

     

    External Applicant link (https://pm.healthcaresource.com/cs/wmc1/#/preApply/31369) Internal Applicant link

     

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