"Alerted.org

Job Description

Major Highlights (MHs)

Project & Shop Order Management

Issue project work order numbers and maintain project logs for non-engineering requests.

Process, print, and distribute shop orders to assigned departments (weld shop, machine shop).

Maintain hard copy shop orders for paint, pipeline testing, and miscellaneous vendors; ensure proper filing.

Material Procurement & Vendor Coordination

Order materials for shop order projects, department needs, and weld school.

Coordinate delivery and pick-up for projects with Equipment Ops-X.

Manage vendor services (paint, galvanizing, sheet metal) and obtain district supervisor approval for tool repair quotes.

Administrative & Reporting Responsibilities

Generate weekly overtime reports and process timekeeping in MyTime; liaise with MyTime reps and Labor Relations.

Maintain employee vacation schedules and drivers’ inspection logs.

Submit facilities requests, ECM requests, and manage hard copy retention files, SharePoint, and shared drives.

Compliance, Qualifications & Safety

Track ESCMP in spreadsheets and Learning Module; send updates to stakeholders.

Provide monthly and quarterly operator qualification reports to leadership.

Schedule DMV physical exams and manage safety-related reimbursements and recognition processes.

Office & Financial Operations

Process invoices for approval and route to AP; manage FB card reconciliation and filing.

Order office supplies, IT equipment, uniforms, and gas products.

Handle SAP reimbursements, security access requests, and maintain bulletin boards for corporate and union updates.

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to [email protected] learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.

Skills and Requirements

Major Highlights (MHs)

Project & Shop Order Management

Issue project work order numbers and maintain project logs for non-engineering requests.

Process, print, and distribute shop orders to assigned departments (weld shop, machine shop).

Maintain hard copy shop orders for paint, pipeline testing, and miscellaneous vendors; ensure proper filing.

Material Procurement & Vendor Coordination

Order materials for shop order projects, department needs, and weld school.

Coordinate delivery and pick-up for projects with Equipment Ops-X.

Manage vendor services (paint, galvanizing, sheet metal) and obtain district supervisor approval for tool repair quotes.

Administrative & Reporting Responsibilities

Generate weekly overtime reports and process timekeeping in MyTime; liaise with MyTime reps and Labor Relations.

Maintain employee vacation schedules and drivers’ inspection logs.

Submit facilities requests, ECM requests, and manage hard copy retention files, SharePoint, and shared drives.

Compliance, Qualifications & Safety

Track ESCMP in spreadsheets and Learning Module; send updates to stakeholders.

Provide monthly and quarterly operator qualification reports to leadership.

Schedule DMV physical exams and manage safety-related reimbursements and recognition processes.

Office & Financial Operations

Process invoices for approval and route to AP; manage FB card reconciliation and filing.

Order office supplies, IT equipment, uniforms, and gas products.

Handle SAP reimbursements, security access requests, and maintain bulletin boards for corporate and union updates.