"Alerted.org

Experienced Paralegal

Location

Madison

Job Category

Legal

Position Purpose

Support the Legal and Risk Management function by overseeing damage collections; managing contracts, certificates of insurance, leases, trademarks, and copyrights; and supporting bankruptcy and foreclosure matters. Develop and maintain efficient, cost‑effective legal processes while delivering strong internal customer service.

Duties/Responsibilities

+ Manage the full damage collections process, including communication with stakeholders, insurers, and claimants; negotiating settlements; and tracking payments for collections, restitution, and legal settlements.

+ Process and manage restitution payments and coordinate filing of claims with external counsel.

+ Oversee enterprise contract administration by processing, reviewing, editing, tracking, and managing contracts; performing first‑level legal review; supporting negotiations; and coordinating with internal and external counsel and business stakeholders.

+ Respond to contract‑related inquiries and support document organization for major construction and IT projects.

+ Participate in implementing and managing workflows within the Contract Lifecycle Management (CLM) system.

+ Manage and maintain leases, trademarks, copyrights, and certificates of insurance, ensuring alignment with contracts and purchase orders.

+ Review insurance documentation for solar interconnection customers.

+ Support bankruptcy and foreclosure processes to ensure efficient and cost‑effective resolution.

+ Provide general legal support, including drafting correspondence and documents, gathering and analyzing information, and performing limited administrative tasks.

+ Assist corporate counsel with governance activities, corporate entity maintenance, resolutions, organizational charts, directors/officer lists, and legal policy updates.

+ Serve as a point of contact for legal questions and follow-up with business units.

Education and Experience

+ Paralegal certification is strongly preferred; relevant bachelor's degree considered.

+ Minimum five years of paralegal or equivalent experience in contracts and business transactions.

+ Combination of law firm and in‑house experience preferred.

Knowledge and Skills

+ Highly organized, detail‑oriented, and able to manage multiple priorities, including both time‑sensitive tasks and long‑term projects.

+ Strong written and verbal communication skills; professional and customer‑focused.

+ Knowledge of contract management, review, negotiation, collections, and insurance recovery processes.

+ Strong judgment, analytical skills, and ability to identify and resolve risks or issues.

+ Ability to work independently with minimal supervision and collaboratively within teams.

+ Skilled at building effective working relationships across varying levels of the organization.

+ Comfortable learning new legal operations technology; proficient with computer systems, databases, and Microsoft Office.