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Description

Position Overview

The T&E Supervisor oversees the administration of the company’s global Travel and Entertainment programs. The Supervisor creates efficiencies in process flow and supports management with ad hoc and reporting requests. Responsibility will include being the subject matter expert for the T&E programs monitor and enforcing the global travel and expense policies and procedures, ensuring compliance with internal and external regulations and best practices. Create reports needed to provide metrics and to assist in enforcing adherence to internal policies. The T&E Supervisor position will report to the Sr. AP Manager.

Key Job Responsibilities

Travel and Expense Programs

• Supervise the Travel and Entertainment (“T&E”) function at Encore, acting as the primary subject matter expert for policies and procedures.

• Maintain relationships with the companies T&E providers (i.e. corporate credit cards, travel and expense programs).

• Liaison with Procurement on contracts and ensuring staying within guidelines.

• Partner with the company’s providers with support on troubleshooting open issues to support future process improvements.

• Conduct regular reviews of the vendor performance and ensure quality standards are met.

• Support and assist in audit requests (SOX, EY)

• Review/Approve expense reports and enforce corporate travel policies

Reporting & Analytics

• Create and develop key operational/performance metrics and reporting for FP&A and Executive team members.

• Lead financial oversight of our T&E spending by creating and developing key strategic reports in Expense Program.

• Manage and monitor KPI’s (Key Performance Indicators) for tracking performance of T&E operations.

• Manage and build analytics for T&E spend, lead audit oversight and action program process improvements.

• Work with internal teams for financial reporting.

• Ensure Business Expense Policy is updated and communicated.

• Oversee the Connect Pages for updates, compliance, and overall information.

Training

• Develop training programs for travel and expense processes.

• Lead training efforts for field employees regarding their concerns with their expense reports T&E Policy for Encore.

• Remain current with best practices and new technology of expense program by attending the Annual Conferences and workshops.

• Build and update training materials and resources as needed

• Provide communication as needed to internal customers on all updates, training, and policies.

Concur Lead

• Supervise T&E Lead on responsibilities and processes

• Research and propose new procedures to add value to the overall T&E process at Encore.

• Ensure compliance, timeliness of reporting, and audits/processing of expense reports.

• Provides necessary reporting for all internal and external customers

Auditing / Oversight

• Manage strong internal control environment and ensure compliance with key SOX controls.

• Oversee out of pocket spending and drive compliance with our Corporate Credit Card policy.

• Develop and create detailed analysis of the Concur reports to monitor exceptions and infractions.

• Manage and fulfill audit requests, both by the Internal Audit Team and outside audit firms.

• Perform reviews of expense reports and provide approvals or rejections.

Job Requirements

• BA/BS degree in Accounting/Finance or equivalent experience preferred

• 4+ years of Accounts Payable and Concur experience

• Previous experience with Concur administrative functions in a fast paced, high growth global environment

• Must have strong customer service

• Ability to manage multiple tasks with strict deadlines

• Excellent verbal and written communication skills

• Proficiency in Microsoft Office applications with strong working knowledge of advanced Excel functions

• Continuous improvement attitude; ability to seek out opportunities to implement best practices

• Highly motivated, self-directed, and performance driven

• Must have strong attention to detail, and thrive in a fast-paced environment

Competencies (by Core Values)

• Communicates Effectively

• Drive Quality Results

• Hospitality

• Optimized Work Processes

• Action Oriented

Skills

concur, time & expense, Accounts payable, credit card processing software, supervisory skills, sox, international finance

Top Skills Details

concur,time & expense,Accounts payable

Additional Skills & Qualifications

Few highlights/requirements about the opportunity:

• Currently this role would have 1 direct report

• Oversee a global credit card program (AMEX) and T&E platform (Concur expense)

• Lead vendor relationships for aforementioned partners, focused on continuous improvement of end user experience and partnership value

• Lead efforts to provide E2E integration/data flow between booking, expense and ERP

• Track and report on critical KPI's and expense reporting at the departmental and enterprise level

• Strong partnership with the business, requiring a confident, well spoken leader with a strong experience in T&E who can provide continuous training and support

• Opportunity to grow within the role as we expand our shared services footprint

• Previous experience as a supervisor/mgr strongly preferred, exposure to SOX control environment is a +

• As this role will also be a liaison with global colleagues/functions, someone with multi-national experience is also a strong +

Experience Level

Intermediate Level

Job Type & Location

This is a Contract to Hire position based out of Schiller Park, IL.

Pay and Benefits

The pay range for this position is $35.00 - $45.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Schiller Park,IL.

Application Deadline

This position is anticipated to close on Dec 31, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.