"Alerted.org

Description

Our client, a mission-driven nonprofit organization in San Diego, is seeking a proactive and detail-oriented Executive Assistant to support the executive leadership team. This pivotal role will help ensure the organization's daily operations run smoothly, supporting both administrative and programmatic functions to further its impact in the community.

Key Responsibilities:

+ Provide high-level administrative support to executive leadership, including managing calendars, scheduling meetings, organizing events, and coordinating travel.

+ Prepare grant proposals, reports, board meeting materials, donor communications, and other mission-critical documents.

+ Act as a liaison between executives, board members, staff, donors, volunteers, and external partners, ensuring the timely and accurate flow of information.

+ Maintain confidential records including donor databases, meeting minutes, and legal or compliance documentation.

+ Support fundraising and community outreach initiatives, assisting with event planning, logistics, tracking donations, and managing related communications.

+ Contribute to process improvements and workflow automation where possible, demonstrating strong digital fluency and a problem-solving mindset.

+ Coordinate onboarding of new team members and support cross-functional projects through collaboration with various departments.

Requirements

+ Proven experience as an executive assistant, administrative assistant, or office manager—preferably with a nonprofit or mission-based organization.

+ Exceptional verbal and written communication skills, strong organizational abilities, and adaptability in a fast-paced environment.

+ Technologically savvy with proficiency in Microsoft Office suite, virtual meeting platforms, and donor management or CRM software.

+ Highly dependable, self-motivated, and resourceful with a strong sense of discretion when handling sensitive information.

+ Passion for nonprofit work and a demonstrated commitment to community service or a related mission.

TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .