• Executive Assistant, AWS Region Services

    Amazon (Seattle, WA)


    Description

    Do you want to be part of a team with a critical mission and real-world impact? Join AWS Region Services and help our growing organization deliver the security, speed, and value of the AWS Cloud to commercial and government-focused customers.

     

    AWS Region Services is looking for an exceptionally effective, forward-thinking, and self-motivated individual to support three directors. This role requires superior attention to detail, the ability to meet tight deadlines, great organizational skills, and the ability to juggle multiple critical requests. A high level of integrity and discretion in handling confidential information and professionalism in dealing with senior professionals inside and outside the company are important. You will possess the ability to complete complex tasks and projects quickly with little to no guidance, react with appropriate urgency to situations that require a quick turnaround, take effective action without having to know the total picture, and have an innate curiosity to learn about new possibilities and act to explore them, adapting to ambiguity and change quickly.

     

    You will have ownership of busy executive calendars, requiring the ability to coordinate complex projects, meetings, and events. You must have a proven ability to plan ahead and manage time effectively, to quickly learn organizational structure and team objectives, and to adapt to Amazon’s principles and environment. A good sense of humor is a must, as is the ability to be flexible and change direction at a moment’s notice, work in a team environment, and build effective working relationships inside and outside the organization.

     

    This role requires five (5) days a week in office.

     

    Key job responsibilities

     

    - Management of complex executive calendars with attention to accuracy, detail, and allocation of time to promote productivity and recognize the need to reprioritize as appropriate.

     

    - Executive travel planning, both domestic and international. Create detailed travel itineraries and coordinate with in-house travel agents to ensure smooth transitions between time zones; manage international travel processes including passport, visas, and any other applicable documentation.

     

    - Process expense reports, invoices, and purchase orders as needed.

     

    - Organize and manage meetings (including setting agendas and driving follow-up of action items) and events such as offsites, All Hands, Town Halls, and team-based social events.

     

    - Act as a liaison for direct reports

     

    - Support annual operational planning process, business planning, and performance review cycles.

    About the team

    The Managed Operations (MO) organization is responsible for the security, availability, latency, performance, efficiency, change management, and monitoring to manage Regions for AWS. The team focuses on the day-to-day operations and removal of operational burden through long-term engineering projects, collaboration, and alignment with AWS development teams. MO is part of AWS Region Services, which owns defense- and intelligence-related offerings and programs that help protect national security as well as delivery of all AWS Regions worldwide.

    Basic Qualifications

    - Experience with Microsoft Office products and applications

     

    - 5+ years of executive assistant experience

     

    - Experience handling ambiguous or undefined challenges through strong problem solving abilities

     

    - Experience that includes strong analytical skills, attention to detail, and effective communication abilities

     

    - Must be a US citizen

    Preferred Qualifications

    - Experience leading process improvements

     

    - Experience designing processes to maximize efficiency

     

    - Experience in balancing conflicting priorities dealing with ambiguity

     

    - Can work proactively and independently, meet deadlines, and deliver on projects and tasks

     

    - Experience working in fast paced environments, and managing workload even during times of stress, or escalated activity

     

    Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.

     

    Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner.

     

    Our compensation reflects the cost of labor across several US geographic markets. The base pay for this position ranges from $66,800/year in our lowest geographic market up to $142,800/year in our highest geographic market. Pay is based on a number of factors including market location and may vary depending on job-related knowledge, skills, and experience. Amazon is a total compensation company. Dependent on the position offered, equity, sign-on payments, and other forms of compensation may be provided as part of a total compensation package, in addition to a full range of medical, financial, and/or other benefits. For more information, please visit https://www.aboutamazon.com/workplace/employee-benefits . This position will remain posted until filled. Applicants should apply via our internal or external career site.