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Summary This position is located within the Research Service Line at the Minneapolis VA Health Care System (MVAHCS) in Minneapolis, MN. The Financial Administration Specialist functions as a fiscal, budgetary, logistics, and contracting expert. Responsibilities ***THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION*** The major duties include but are not limited to: Ensures obligations incurred and resulting expenditures on funds are in accordance with pertinent health services research laws and regulations; Ensures regulatory provisions are applied to the appropriation and budgetary process of research applications; Supports the VA grant submission process by overseeing grant budget design and development; Prepares budget estimates, projections, and justifications using a variety of budget processes and tailors planning spreadsheets for first year and subsequent budget years, reviews investigator commitments, and evaluates commitment overlap; Coordinates and leads grant budget reviews and administratively submits grant proposals; Provides fiduciary monitoring of grant resources by maintaining and managing the budgets for the Research Service Line and numerous grant projects that involve many research investigators and a broad range of funding agencies; Monitors charges to the Research Service Line fund control points requesting reports periodically to review obligated and unobligated funds and pursues corrections with the Fiscal Office; Monitors receipts of funding, salaries, supplies, and services, analyzing the distribution of funds comparing estimated funds expected to actual funds received and notifying VA Central Office (VACO) or the funding agency of discrepancies; Prepares budget documents for newly funded grants and project modifications; Performs budget work for the Research Service Line in support of one or more of the phases or systems involved in budget administration including the formulation, presentation, or execution of a budget; Performs studies and audits on control and use of funds throughout each fiscal year; Analyzes historical financial operating data and spending patterns; Applies qualitative and quantitative analytical methods and techniques to analyze and evaluate research plans and funding for one or more future budget years, including but not limited to cost-benefit analyses, risk sensitivity analyses, probability assessments, quantitative analyses, and qualitative analyses; Oversees procurement of all goods and services within the Research Service Line using various approaches; Creates bills of collection and sends and monitors receipt for payment by other institutions; Approves payment of invoices for billing by other organizations via Inter-government Personnel Agreements (IPAs); Holds a government purchase card and creates purchase orders, pays invoices, advises on contracting and travel budget spending, and corresponds with investigators and project staff; Manages procurement and purchase card activities totaling more than $300,000 annually; and, Performs all other duties as assigned. Work Schedule: Monday through Friday, 8:00 a.m. - 4:30 p.m. Recruitment & Relocation Incentives: Not authorized Critical Skills Incentive (CSI): Not Approved Telework (Ad hoc): This position may be authorized for ad hoc telework. Telework eligibility will be discussed during the interview process. Requirements Conditions of Employment You must be a U.S. Citizen to apply for this job To be considered for this position, you must complete all required steps in the process. In addition to the application and questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job. Selective Service Registration is required for males born after 12/31/1959 Subject to background/security investigation Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued dentification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) - See "Required Documents" below for details. As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest. Qualifications To qualify for this position at the GS-9 level, you must meet one of the following: Experience: You must have at least one (1) full year of specialized experience equivalent to at least the next lower grade level (GS-7) in the Federal Service that has given you the particular knowledge, skills, and abilities required to successfully perform the duties of a Financial Administrative Specialist, and that is typically in or related to the work of the position to be filled. Specialized experience includes but is not limited to: Developing and managing budgets, tracking income and expenses, utilizing accounting software such as QuickBooks, performing budget and/or financial forecasting and/or analysis; and developing financial plans using spreadsheets and word processing programs. NOTE: Experience must be fully documented on your resume and must include job title, duties, month and year start/end dates, AND hours worked per week. ~OR~ Education: Successfully completed a master's or equivalent graduate degree or two (2) full years of progressively higher level graduate education leading to such a degree or LL.B., J.D., if related, that demonstrates the knowledge, skills, and abilities necessary to do the work of the Financial Administrative Specialist position. This education must have been obtained in an accredited in an accredited college or university. NOTE: Transcripts (unofficial or official) must be submitted with your application materials. Education cannot be credited without documentation. ~OR~ Combination: Equivalent combinations of successfully completed graduate level education (beyond the first year or 18 semester hours) and specialized experience, as described above, which may be used to meet total experience requirements for this grade level. The education portion must include graduate courses that demonstrates the knowledge, skills, and abilities necessary to do to the work of the Financial Administrative Specialist position. NOTE: Transcripts (unofficial or official) must be submitted with your application materials. Education cannot be credited without documentation. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. Physical Requirements: The work of the position is primarily sedentary. The person in the position uses a computer and standard office equipment to complete tasks. However, physical mobility and moderate strength are needed to move about the office floors comprising the main hospital building and to lift, carry, and distribute items such as records, files, and supplies. Some walking or travel between building locations may be required several times per week in all seasons and any weather conditions for the purpose of attending meetings, and transporting and disseminating office supplies, records, or files. The person in the position may transport these items by carrying them, pushing a cart containing the items, or other means as necessary. Education IMPORTANT: A transcript must be submitted with your application if you are basing all or part of your qualifications on education. NOTE: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/. Additional Information Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments. Receiving Service Credit for Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. Selected applicants may qualify for credit toward annual leave accrual, based on prior work experience or military service experience. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed. This job opportunity announcement may be used to fill additional vacancies. Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act. The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation and be found well-qualified (have a final rating of 80 or more before any Veterans preference points) for this vacancy. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/. Note: Per "Executive Order 14251: Exclusions from Federal Labor-Management Relations Programs", this position is no longer eligible for bargaining unit participation.