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Winter4Kids is seeking a highly organized, detail-oriented Part-Time Program Administrator to support weekend operations for our First Tracks 4U and Race Programs. This role plays a critical part in ensuring smooth program execution, clear communication, and accurate administrative support for athletes, families, and coaches.

Qualifications:

+ Strong organizational and administrative skills with excellent attention to detail

+ Clear, professional communication skills

+ Comfortable working with families, coaches, and youth participants

+ Ability to manage multiple priorities in a fast-paced environment

+ Proficiency with Google Workspace and basic spreadsheets

+ Experience in youth programs, sports administration, or nonprofit operations preferred

+ Familiarity with ski or race programs is a plus, but not required

Knowledge, Skills, and Abilities:

+ Personable, organized, and reliable individual with a passion for creating positive experiences for athletes and families.

+ Strong multitasking skills and the ability to thrive in a fast-paced environment.

+ Commitment to teamwork and fostering a productive, supportive environment.

Responsibilities:

Weekend Program Administration

+ Provide on-site administrative support during Saturday and Sunday programs

+ Manage daily rosters, check-ins, and attendance

+ Support program flow and coordination between coaches, families, and operations staff

Family & Coach Communication

+ Serve as a primary weekend point of contact for families

+ Support coach communications including rosters, schedules, and updates

+ Respond to questions and resolve issues in a professional, timely manner

Registration & Records

+ Assist with registrations, waitlists, and participant records

+ Maintain accurate digital records and shared documents

+ Support updates to program schedules and logistics as needed

Race Program Support

+ Assist with race registrations, athlete lists, and event logistics

+ Support race-day administrative needs including check-ins and communication

+ Help maintain accurate race and training records

Billing & Reporting Support

+ Assist with weekend-related billing questions and payment tracking

+ Support enrollment, attendance, and participation reporting

Work Environment & Physical Demands:

+ Some physical requirements of this position include standing, running, some bending, stooping, and stretching. Requires eye-hand coordination and manual dexterity to manipulate equipment and demonstrate sports activities. Requires a normal range of hearing and eyesight to record, prepare, and communicate appropriate camper activities/program.

Note: This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with this job. While performing the duties of this job, the employee will frequently be exposed to outside weather conditions. The employee may encounter extreme winter cold and blizzard conditions.

Company Mission

Winter4Kids (http://www.winter4kids.org/)   exists to create healthy lifestyles and influence behaviors of youth through winter activities.  Better health and attitudes are the result of increased moderate to vigorous activity, nutritious food, and coaching.  Lives are changed, outlooks are brighter as each of our participants become better individuals through the mastery of snow and life skills.  Our youth use these experiences to explore and pursue new academic, life and sport opportunities.

Organizational Mission

At Winter4Kids, Welcoming, Empathy, Embracing and Belonging are our key values, and these values are part of everything we do and who we are. In our programs we focus on every young person developing better attitudes about their Self, Health, Opportunities, Mastery, and the Outdoors. In your time with Winter4Kids, you make a difference, saving and changing the lives of youth. And that’s just the beginning.

Working at Winter4Kids gives talented individuals the opportunity to change lives and strengthen communities. Whichever role you choose at Winter4Kids, you'll find satisfaction in knowing that your contributions are helping to support young people, improve health and well-being, inspire positive action and so much more. At Winter4Kids, you'll work alongside team members with diverse backgrounds, perspectives, and skill sets. You'll discover new ways to forge relationships, find your purpose and fuel your passion every day.

Status: Part-Time | Seasonal

Schedule: Saturdays & Sundays through March 31st

Hourly Pay Rate: Starting at $18.00

Industry discounts