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HIM Specialist

Southwest Health

1 Positions

ID: 85562

Posted On 12/29/2025

Job Overview

Requirements

+ High school diploma, GED, or equivalent required

+ Experience in Health Information Management and release of information processes preferred

+ Minimum of 6 months’ prior similar hospital/secretarial experience preferred

+ Basic computer and medical terminology knowledge helpful

Work Hours

We are seeking a full-time (40hr/ week) HIM Specialist to work Monday through Friday, 8:00 AM- 4:30 PM.

Job Summary

This position works collaboratively with employees in the Health Information Management Department, all Clinical Departments, Quality, Utilization and Risk Management Departments, Patient Access, Patient Financial Services and members of the medical staff to ensure that patient medical records contain accurate and reliable information in accordance with Joint Commission Standards, hospital guidelines, medical staff bylaws, and state and federal regulations.

Essential Job Functions and Responsibilities

This list of duties and responsibilities is not all inclusive and may be expanded to include other duties and responsibilities as management may deem necessary from time to time.

1. Adheres to Southwest Health’s value-based behavior standards.

2. Answer phones and fulfill request in accordance with state and federal laws as well as internal protocols. Backup to phones and requests in other areas of the department.

3. Retrieves patient records from all departments of the hospital and clinics for scanning. Performs chart preparation for scanning, removing difficult items to scan, removing staples and rubber bands. Groups like documents. Monitors for poor originals and stamps as needed. Performs quality review of scanned images to assure proper alignment, readability, and that all documents have been scanned. Indexes scanned images to the proper patient's accounts.

4. Is responsible for the Release of Information (ROI) process, verifying the validity of the release/request for information, logging the ROI when received, and updating the log when the ROI is completed. Notifies Leader of any subpoenas received.

5. Performs electronic analysis of records to review for necessary signatures and dictation, monitoring for missing documentation.

6. Assures all Advance Directives/Living Wills or Durable Power of Attorney forms are scanned to the patient's file.

7. Retrieves paper charts from offsite for requesting providers or departments.

8. Responsible for monitoring the provider delinquencies as outlined in the Medical Staff Bylaws and Rules & Regulations, sending written notice to providers as outlined. Notifies Leader when provider is pending suspension.

9. Understands and adheres to Southwest Health compliance and HIPAA standards as they appear in the Corporate Compliance Policy, Code of Conduct and Conflict of Interest Policy.

10. Performs other duties and responsibilities as requested or required.

Contact Information

Southwest Health

Attn: Human Resources

1400 Eastside Rd

Platteville, WI 53818

Phone: (608) 342-0998

Email: [email protected]

Fax: (608) 342-5015

We believe that together we can change lives, and we anticipate your life will change in the process. If you aspire to help others find hope and live better, we invite you to submit your application below.

Benefits

Southwest Health is truly an outstanding place to work. A full benefit package is available for employees working 20 hours/week or greater which includes: Health, Dental, Vision and Life insurance. Also available are long- and short-term disability, cell phone discount, flexible spending plan, paid time off, retirement plan with an employer contribution, fitness membership discount as well as use of exercise equipment at the facility.

Primary Contact

13894

Miranda Koch

HR Generalist, Human Resources

608-342-4796

Phone

Phone

Phone

Fax

[email protected]

Email

True

False

True

Job Details

Location

Platteville, WI

Shift

First Shift

Job Type

Employee

Full/Part

Full Time

Benefits

Health Insurance

Dental Insurance

Vision Insurance

Life Insurance

Retirement Plan

PTO (Paid Time Off)

Tuition Reimbursement

Qualifications

Education

High School/GED

Company ID

1250

Job REQ #

\# Positions

1

Start Date

20251229

End Date

20261102

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Southwest Health

About the Company

**Southwest Health** is a non-profit healthcare system offering southwest Wisconsin a range of services within our various facilities. Our locations include a hospital and clinic in Platteville, Southwest Health Behavioral Services, a clinic, Eye Center, and rehab services facility in Cuba City, Darlington, and Kieler Wisconsin.

We are a model healthcare organization that provides the highest quality at the lowest possible cost to create healthier communities. The Joint Commission has awarded Southwest Health a full accreditation as a Health Care Organization because we strive to provide the best care possible and prove it by meeting the Joint Commissions' standards for high-quality care. Southwest Health has been named a Human Experience (HX) Guardian of Excellence Award® winner by Press Ganey, the global leader in healthcare experience solutions and services. These awards and the awards won in the past, speak to the commitment Southwest Health has for safety, patient experience, and creating a healthier southwest Wisconsin. This accreditation marks Southwest Health' fourth consecutive year of receiving the Guardian Excellence award for inpatient Patient Experience.

Southwest Health features four family medicine clinics, four Eye Center locations, Birth Center, a specialty services with cardiology, ENT, and Interventional Pain, a state-of-the-art Orthopedic Institute housing physical, occupational, and speech therapies, and 24-hour emergency services, to name just a few.