"Alerted.org

Job Title: Buyer

Type: Direct Hire

Contractor Work Model: Onsite

Overview

The Raw Materials, MRO & Subcontract Buyer is responsible for executing daily procurement activities across direct materials, subcontract/OSP services, and indirect categories such as MRO, janitorial, packaging and office supplies. This role also plays a key role in inventory management, helping ensure the right materials are available at the right time while maintaining optimal inventory levels. The Buyer works closely with Planning, Production, Quality, Logistics, and Engineering to support operational performance and continuous improvement.

Responsibilities

1. Safety

+ Optimize safety/minimize risk.

+ Wear required PPE.

+ Adhere to required safety precautions.

+ Maintains Safety Data Sheets (MSDS) database with most current revision of all hazardous materials in company.

2. Raw Material Purchasing

+ Review MRP/ERP (EPICOR) demand and place purchase orders for all raw materials to support production.

+ Maintain accurate lead times, pricing, and item master data.

+ Monitor inventory levels, safety stock, and reorder points; proactively prevent stockouts.

+ Work with warehouse teams to verify consumption, receipts, and any discrepancies.

+ Coordinate with suppliers to expedite or push out materials based on production changes.

+ Track supplier delivery performance and escalate issues impacting production.

3. Subcontract / Outside Processing (OSP) Purchasing

+ Issue subcontract/OSP purchase orders for heat treat, plating, coating, welding, balancing, or other outsourced operations.

+ Receive notifications from Shipping/Production and process OSP orders promptly to avoid delays.

+ Coordinate logistics for parts being sent out and returned; ensure proper documentation.

+ Communicate with OSP suppliers to confirm schedules, expedite urgent jobs, and resolve quality or delivery issues.

+ Support improvements and future-state automation of OSP purchasing workflows.

4. MRO, Janitorial, Office Supplies & Indirect Purchasing

+ Manage incoming MRO, facility, and office supply requisitions; validate approvals and required details.

+ Request quotes and place purchase orders for maintenance and facility-related needs.

+ Partner with Facilities, Production, and Maintenance teams to ensure timely deliveries.

+ Maintain supplier lists and evaluate opportunities for consolidated spend or standardized items.

5. Inventory Management Responsibilities

+ Monitor raw material, OSP WIP, and MRO inventory levels to ensure material availability for production needs.

+ Maintain accurate safety stock settings, reorder points, and minimum/maximum levels in the ERP (EPICOR) system.

+ Analyze usage trends, lead times, and forecast changes to adjust inventory strategies proactively.

+ Ensure proper documentation and traceability for raw materials, consumables, and outsourced components.

6. Supplier Management & Communication

+ Serve as primary point of contact for assigned raw materials, OSP, and MRO suppliers.

+ Resolve supplier issues related to pricing, delivery, quality, packaging, or quantity.

+ Track and report supplier performance (OTD, quality, responsiveness).

+ Support corrective action processes and improvement plans.

+ Obtain quotes for new materials, engineering changes, and cost updates.

7. Operational & ERP Support

+ Maintain accurate PO information, delivery dates, pricing, and supplier data in the ERP/MRP (EPICOR) system.

+ Review open order reports daily and resolve at-risk or late deliveries.

+ Partner with receiving, accounting, and quality teams to resolve invoice issues, DMRs, or PO discrepancies.

+ Support purchasing and inventory KPI reporting, shortage lists, and audits.

8. Continuous Improvement

+ Identify and implement improvements in purchasing and inventory processes.

+ Support automation of purchasing workflows, MRP utilization, and inventory control improvements in EPICOR.

+ Participate in cost-reduction initiatives, supplier consolidation, and standardization activities.

Requirements

1. Education & Experience

+ Bachelor’s degree in Supply Chain, Business, or related field preferred.

+ 4–7 years of purchasing experience, with exposure to raw materials, OSP/subcontracting, or MRO categories.

+ Inventory management experience in a manufacturing environment preferred.

+ Proficiency with ERP/MRP systems (EPICOR, Oracle, D365, SAP, etc.).

2. Skills & Competencies

+ Strong organizational skills and attention to detail.

+ Ability to analyze data, identify trends, and adjust inventory strategies.

+ Excellent communication skills with internal teams and suppliers.

+ Problem-solving and root-cause thinking for inventory or supply issues.

+ Strong follow-up discipline and ability to manage priorities.

+ Proficiency in Excel and purchasing/inventory systems.

3. Key Performance Indicators (KPIs)

+ Raw material & OSP inventory accuracy

+ Supplier on-time delivery

+ Safety stock adherence / stockout avoidance

+ PO accuracy and processing cycle time

+ Cost savings and MRO spend efficiency

System One, and its subsidiaries including Joulé, ALTA IT Services, and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.

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Ref: #706-IT York

System One, and its subsidiaries including Joulé, ALTA IT Services, CM Access, TPGS, and MOUNTAIN, LTD., are leaders in delivering workforce solutions and integrated services across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible full-time employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.