• Travel Administrator

    Environmental Tectonics Corporation (Southampton, PA)


    Title:Travel Administrator

    ID:1191

    Department:Administrative

    Position City:Southampton

    Position State:PA

    Description

    Environmental Tectonics Corporation, a growing, dynamic US Company located just outside of Philadelphia, PA is seeking an experienced, local Travel Administrator to support our operations. This individual will be the primary point of contact for all business travel arrangements for our employees.

    ESSENTIAL JOB FUNCTIONS :

    + Travel Coordination and Itinerary Management – Manage the booking of all business travel, including flights, accommodations and ground transportation. Also, create, distribute and manage detailed travel itineraries and schedules.

    + Travel Management – Ensure all reservations are booked in compliance with the company’s travel and expense policy, prioritizing cost efficiency and employee safety.

    + Vendor Relations – Liaise directly with airlines, hotels, and online booking tools to secure favorable rates and resolve issues.

    + Emergency Support – Serve as a resource for traveling employees to manage last-minute changes, cancellations, or emergency support during their trips.

    + Record Keeping – Maintain accurate and confidential travel records, vendor contracts and compliance documentation.

    + Expense Reporting/AMEX Reconciliation – Assist travelers with preparing and submitting expense reports and completing AMEX reporting related to their trips, ensuring accuracy and timely reconciliation, including receipt management.

    + Administrative Duties – Handle general administrative duties (as needed) to include such items as calendar management, scheduling meetings, assisting with reports, proposals or presentations, and some data entry.

    QUALIFICATIONS:

    + Education – Bachelor’s Degree required.

    + Experience – 3+ years in a travel coordination, administrative support, sales support or related field.

    + Experience with corporate travel booking platforms (e.g. Concur, Egencia, SP Travel) is a plus.

    + Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and extensive experience with PowerPoint preparing sales and product presentations.

    + Excellent writing and verbal skills. Experience with formal communications (proposals, letters, etc.)

    + Exposure to AI and LLM tools preferred.

    + Strong organizational skills – managing tasks, organizing documents and daily tasks.

     

    ETC offers competitive salaries and benefits and the opportunity to exercise your technical talents in a friendly and exciting work environment with a leading-edge technology company.

     

    This is a Full Time 40 hour a week position and offers opportunity for career progression.

     

    Candidates must be a US Citizen or an otherwise lawful US Resident.

     

    Environmental Tectonics Corporation is committed to hiring veterans and is a VEVRAA Federal Contractor equal opportunity employer.

     

    Environmental Tectonics Corporation is an equal opportunity employer as to all protected groups, including protected veterans and individuals with disabilities.