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Description This role is responsible for a wide range of administrative and office management duties, including report preparation, document management, and support of ongoing projects and initiatives. The ideal candidate is also comfortable with networking and social responsibilities, occasionally representing company leadership at meetings and events. Key Responsibilities Office Management & Administrative Support Create and edit engineering correspondence, reports, presentations, financial documents, and data analyses Prepare expenses, coordinate travel arrangements, and support project-related work Manage accounts receivable and accounts payable, as well as miscellaneous office purchases Maintain and improve internal document organization and filing systems Support business processes by completing documentation, requesting information, and following up to meet key deadlines Conduct research and prepare reports or materials for special projects Schedule meetings and appointments and manage calendars Coordinate with IT consultants regarding office equipment and software issues Manage contracts and pricing negotiations with office vendors and service providers Provide general support to office visitors Operations & Facilities Liaise with facility management vendors, including cleaning and catering services Conduct local errands as needed Plan and coordinate in-house and off-site events, such as meetings, celebrations, and conferences People & Culture Support Assist with hiring and onboarding new employees detail oriented Expectations Represent company leadership professionally at meetings and events when needed Maintain a high level of discretion, accountability, and confidentiality at all times Requirements Self-motivated detail oriented who contributes positively to a collaborative team environment Fast learner who works effectively with minimal supervision Excellent written and verbal communication skills Strong organizational, planning, and time-management skills in a fast-paced setting Detail-oriented with strong problem-solving abilities Creative thinker with the ability to identify and suggest process improvements Proven project management skills with the ability to follow through and support execution of key initiatives Proactive individual contributor and team player who ensures tasks and projects are completed efficiently Diploma or certificate in Business, Accounting, or a related field preferred, but not required Prior experience in an engineering or architectural office is a plus, but not required Minimum of 4 years of experience as an Office Manager, Front Office Manager, or Administrative Assistant Proficiency in Microsoft Office (Word, Excel, Outlook, Teams) Hands-on experience with office equipment (e.g., printers, fax machines) Familiarity with email scheduling and calendar management tools Ability to multitask, prioritize work, and meet deadlines Sales and customer relationship experience is a plus Required: Minimum of 4 years of experience using QuickBooks Required: Working knowledge of Microsoft Access TalentMatch®

•Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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