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Senior Grant Specialist - OFM

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Senior Grant Specialist - OFM

Salary

$59,321.60 Annually

Location

City County Building, IN

Job Type

Full Time

Job Number

09583

Department

Office of Finance and Management

Opening Date

01/02/2026

Closing Date

1/11/2026 11:59 PM Eastern

+ Description

+ Benefits

Overview

Position is responsible for overseeing grants development and management activities supporting Enterprise agencies with grant research, grant writing, financial oversight, financial and progress reporting, and various PS and E-Civis functions and procedures. Establishes and maintains strong relationships with both internal and external departments/agencies, federal government offices, and non-profit agencies Performing complex budgeting and accounting functions; conducts financial, statistical and analytical reports in preparation of financial reports, statements, claims and reimbursements according to prescribed guidelines as it relates to grant funding. Assists with developing and delivering grant management training to Enterprise.

The City of Indianapolis prioritizes and celebrates diversity, equity, and inclusion in all its forms. This position values diversity in perspectives and experiences among colleagues and the residents of this city whom they serve.

Position Responsibilities

Updates and maintains various grant logins for State, Federal and Local software for department and agencies within Enterprise. Serves as a subject matter expert on federal regulations governing grants and 2CRF200 Subpart F Single Audit Requirements.

Compiles information and completes progress reports for grants managed by OFM

Reviews grant financial reports for City/County agencies, including grant portion and match expenditures. Ensures that numbers reported reflect what is posted to the G/L.

Performs federal and state draw down of funds for grant reimbursement as necessary. Directs and oversees agency budget modifications and process/submit grant amendments to funders. Reviews and approves grant projects and grant budgets in PeopleSoft grants module and E-Civis. Monitors, Tracks, and projects grant expenditures to assure all grant funds will be expended, reimbursed, and reconciled prior to close of grant period.

Responsible for monitoring agency finance staff regarding appropriate expenditure of grant funds; for compliance and allowable expenses. Coordinates with agencies to submit journal entries to correct expense and revenue posting errors.

Alerts agencies when grant spending is off track for completing project on time. Facilitates grant close out process in ECivis & PeopleSoft Grants. Coordinates with agencies to complete closeout related tasks.

Troubleshoots and resolves grants module and E-Civis issues for agencies specific to grant budgets, billing, errors, and proposals. Oversees sub-recipient monitoring process and completion of FFATA requirements. Directs proposal development activities for grant specialists. Discusses program plans and leads development strategies.

Reviews and guides budget development for grant proposals. Assesses if budget is reasonable and necessary for the project, does not supplant local funding, and that calculations are accurate. Serves as liaison with government, foundations and corporate funding sources. Develops and maintains various forms, templates, and processes to facilitate grant proposal and grants management processes between OFM and agencies.

Assists with development and delivery of all grant related training (grant module, E-Civis, grant management, etc) Creates, maintains and updates training materials, grants manual, software job aids, and presentations for grant training

Train, coordinate, and/or review work of grant specialists. Acts as grants advisor with agency finance staff and OFM budget analysts.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities that management may deem necessary from time to time.

Qualifications

Bachelor’s Degree in Finance or related field plus three (3) years of grants management or writing experience. Seven (7) years of prior grant related experience will substitute for formal education. Knowledge and experience in understanding and applying general accounting procedures as well as working knowledge of grant regulations. Knowledge and experience working with various computer accounting system software and databases are a must. The individual must demonstrate the ability to coordinate multiple tasks and set priorities. The ability to communicate effectively in all formats (oral, verbally, and written) and be able to present information to peers, upper management and all others is required.

Prior supervisory experience is desired; and, ability to meet strict deadlines while coordinating a variety of projects simultaneously is very important. Must be a self-starter and able to work independently.