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Job Title: Receptionist and Office Assistant

Job Description

We are seeking a dedicated Receptionist and Office Assistant to provide a warm and professional first impression, manage the front desk, and offer administrative support. This role is essential to ensuring smooth daily office operations and excellent customer service for both clients and staff.

Responsibilities

+ Provide administrative support by scheduling appointments and meetings, managing calendars, filing, photocopying, data entry, and preparing documents.

+ Receive, sort, and distribute incoming and outgoing mail and packages.

+ Maintain the reception area and common areas such as the kitchen and conference rooms, ensuring they are stocked and tidy.

+ Monitor front desk access and follow safety procedures.

+ Assist other departments with clerical tasks and event coordination as needed.

Essential Skills

+ 1-2 years of prior relatable experience in a similar role.

+ Excellent verbal and written communication skills.

+ Strong organizational, multitasking, and time management abilities.

+ Resourcefulness and a strong customer service attitude.

+ Proficiency in MS Office Suite (Word, Excel).

+ Experience with office equipment, including phones and printers.

Additional Skills & Qualifications

+ Professional attitude and appearance.

+ Proactive and a team player.

Work Environment

The work environment is dynamic and requires the ability to manage multiple tasks simultaneously. Employees should maintain a professional appearance and possess a proactive attitude. The role involves working with standard office equipment such as phones and printers, and proficiency in Microsoft Office Suite is required to perform daily tasks effectively.

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Job Type & Location

This is a Contract to Hire position based out of Honolulu, HI.

Pay and Benefits

The pay range for this position is $20.00 - $33.13/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Honolulu,HI.

Application Deadline

This position is anticipated to close on Jan 21, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.