• Front Office Administrative Assistant

    Robert Half Office Team (Albany, NY)


    Description

    We are looking for a detail-oriented and proactive Front Office Administrative Assistant/Coordinator to join our team in Albany, New York onsite. As part of a small, family-owned financial management firm, you will play a key role in ensuring smooth daily operations and providing top-tier administrative support. This Contract to permanent position offers the opportunity to grow within the organization while contributing to a focused and collaborative office environment.

    Position Summary

    You will be the first point of contact for clients and guests and play a critical role in setting the tone of our office. This individual must be highly phone-focused, personable, organized, and comfortable supporting a small office environment where teamwork and flexibility are essential.

    KEY RESPONSIBILITIES

    Client-Facing & Front Desk Duties

     

    + Answer incoming phone calls promptly

    + Maintain a professional, friendly, and welcoming phone presence with a “smiling voice”

    + Greet clients and guests warmly upon arrival

    + Offer and prepare hot and cold beverages (coffee, water, etc.) for clients

    + Maintain front desk professionalism at all times

     

    Meeting & Office Coordination

     

    + Coordinate and prepare client meeting rooms

    + Ensure meeting rooms and reception areas are clean, organized, and client-ready

    + Keep reception and meeting spaces tidy throughout the day

     

    Administrative & Team Support

     

    + Take detailed and accurate notes (training provided on internal paperwork)

    + Assist with additional projects as assigned by leadership

    + Use proprietary asset management software (training provided)

    + Support administrative staff as needed in a collaborative team environment

     

    Top Skills We’re Looking For

     

    + Strong phone skills with confidence and professionalism

    + Social, outgoing personality with excellent interpersonal skills

    + Willingness to step in where needed and go beyond basic job duties

    + Comfortable working in a small office

    + Strong attention to detail and note-taking ability

    + Organized, reliable, and dependable

    Preferred Experience

    + Front office, receptionist, or administrative support experience

    + Comfort using Excel and basic office technology (training provided on proprietary systems)

    + Client-facing or service-oriented background is a plus

     

    Growth Opportunities

     

    This role offers room for growth within the firm. With time and training, there may be opportunities to move into positions such as Broker Assistant or other administrative and operational roles.

     

    Requirements • Minimum of 2 years of experience in administrative, front office, or office coordination roles.

     

    • Proficiency in Microsoft Excel and Word; familiarity with financial software is advantageous.

    • Strong organizational skills and keen attention to detail.

    • Excellent communication and interpersonal abilities.

    • Capable of multitasking and prioritizing tasks in a fast-paced setting.

    • A team player with a flexible attitude and eagerness to assist where needed.

    • Reliable, punctual, and comfortable working in a detail-oriented office environment.

    • Previous experience in a small office setting is preferred. TalentMatch®

     

    Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

     

    Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

     

    All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

     

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