• Head of Real Estate and Facilities

    DiPasquale Moore (Kansas City, MO)


    Head of Real Estate & Facilities

     

    Reports to: Chief Operating Officer

     

    Type: Full-time, Exempt

     

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    About the Role

     

    We are a rapidly growing, multi-location law firm with 8 current offices and 6–7 additional offices opening this year. We are seeking a Director of Real Estate & Facilities to own and scale our real estate strategy, property management, and facilities operations across all locations.

     

    This is a hands-on role for someone who can operate at both the strategic and execution levels — sourcing and negotiating leases, managing build-outs and relocations, and ensuring our offices are safe, functional, on-brand, and cost-effective.

     

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    Key Responsibilities

    Real Estate Strategy & Expansion

    • Lead site selection, lease negotiations, renewals, expansions, and exits for all office locations

    • Partner with leadership to develop short- and long-term real estate strategy aligned with firm growth

    • Manage relationships with brokers, landlords, attorneys, architects, and contractors

    • Oversee office openings, relocations, and closures from concept through occupancy

    • Build standardized playbooks for new market entry and office launches

    Property & Facilities Management

    • Own day-to-day facilities operations across all offices (maintenance, repairs, janitorial, security, utilities, etc.)

    • Implement preventive maintenance programs to reduce downtime and emergency issues

    • Ensure offices meet safety, compliance, and accessibility requirements

    • Manage vendor contracts, service-level expectations, and cost controls

    • Establish consistent office standards while accommodating local market needs

    Build-Outs, Projects & Capital Planning

    • Lead office build-outs, remodels, furniture procurement, and space optimization projects

    • Manage budgets, timelines, and deliverables for all capital projects

    • Partner with IT, HR, and Operations on office layout, onboarding, and employee experience needs

    • Ensure offices reflect firm branding and professional standards

    Financial & Operational Oversight

    • Develop and manage real estate and facilities budgets

    • Track occupancy costs, CAM charges, lease obligations, and vendor spend

    • Identify opportunities for cost savings, efficiency, and consolidation

    • Provide regular reporting and recommendations to executive leadership

    Team & Vendor Leadership

    • Manage internal facilities staff and/or external property management partners

    • Create scalable processes, documentation, and SOPs

    • Serve as the escalation point for location-related issues

    • Build a culture of accountability, responsiveness, and proactive problem-solving

     

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    Qualifications

    Required

    • 4+ years of experience in commercial real estate, facilities management, or corporate workplace operations

    • Proven experience managing multiple locations across regions

    • Strong background in lease negotiations, build-outs, and vendor management

    • Experience supporting fast growth and frequent office expansion

    • Exceptional organizational, communication, and negotiation skills

    • Ability to balance strategic planning with hands-on execution

    • Willingness to travel to office locations as needed

    Preferred

    • Experience in a law firm or professional services environment is a plus but not required

    • Familiarity with national or multi-state operations

    • Experience building facilities functions from scratch or through rapid scale

     

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