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Account Specialist - Adult Education

• Georgia - Gwinnett - Lawrenceville (https://ga.referrals.selectminds.com/jobs/75510/other-jobs-matching/location-only)

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Gwinnett Technical College

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3 hours ago Post Date

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This job is a full time, benefited position in Adult Education that reports to the Executive Director of Adult Education.

Salary – $48,880/YR

Minimum Qualifications (Job Code 40220): Associates degree in accounting or a related field *and* Three (3) years of professional level experience *and* demonstrated proficiency in Microsoft Office software • Experience may substitute for the degree on a year-to-year basis

Preferred Qualifications:

Bachelor’s degree in a related discipline, preferably Accounting, or a minimum of five years of experience in grants management or adult education, including accounting and/or purchasing responsibilities. The ideal candidate will possess knowledge of office management practices and procedures and demonstrate the ability to compose and prepare accurate reports, records, and correspondence. Proficiency in the use of standard office equipment and business applications is required, along with strong interpersonal skills and the ability to work professionally with a diverse range of constituents. The candidate must be able to research, learn, and implement new technologies and demonstrate the ability to analyze and interpret data. Experience with GALIS and the State of Georgia purchasing system is preferred. Intermediate to advanced proficiency in Microsoft Excel and Microsoft Word is required.

Job Description Summary:

Under general to limited supervision, this position manages a variety of fiscal and administrative support functions for the Adult Education Division. Responsibilities include professional accounting duties and budget development and monitoring, as well as administrative and operational functions such as contract administration, records management, cost analysis, and related activities. The role also provides direct administrative and operational support to the Executive Director of Adult Education.

This position requires great attention to detail in deciphering and figuring complex data.

Duties/Responsibilities

Percentage of Time

Manages a variety of complex operational functions. Examples may include accounting, budget, contracts, records, planning/management analysis or other areas

• Conducts comprehensive clerical research using a variety of resources to complete, prepare, assemble, process, and/or generate reports and other documentation, or to respond to inquiries, questions or requests; Uses computer software as a tool for performing clerical assignments.

• Meets monthly with the business office to manage and balance budgets.

• Communicates regularly with Adult Ed leadership regarding budget and projections.

• Contacts the state office regarding budgets, amendments and funding sources.

• Maintains detailed records regarding expenses and balances on a daily basis.

15%

Manages the recording of financial/grant activity in accounting systems and sub-systems and the reconciliation of accounting data and transactions. Prepares or directs the preparation of accounting and financial reports.

• Applies generally accepted accounting principles in the design of accounting systems and the recording of financial activity.

• Correctly analyzes accounting data and transactions for application of appropriate theory and judgment and conformity with specified principles, measurement focus, policies and regulations.

• Determines appropriate corrective action to take when faced with discrepancies.

• Prepares or directs the preparation of accurate and timely reports of accounting and financial activity.

15%

Develops, monitors, and maintains budget and/or financial records for administrative operations.

• Maintains financial records according to established guidelines, including grant assurances.

• Monitors expenditures to ensure conformity with budget category limits. Identifies potential cost variances requiring reallocation of resources or identification of additional resources.

15%

Manages complex operational functions. Examples include inventory control, audits, records, and planning/management analysis.

• Establishes and properly prioritizes appropriate goals and objectives for assigned functional areas.

• Develops and maintains effective internal control structures for assigned functions.

• Regularly reviews operations for compliance with applicable regulations and standards.

• Makes appropriate procedural changes as needed to improve effectiveness, efficiency, and compliance.

• Provides support to administrative staff/faculty and maintains supplies, equipment and/or facilities and operates effectively within the organizational structure.

• Works with the business office to comply with travel regulations. Verifies travel reimbursement statements and delivers to the business office.

• Follows up with reimbursements.

• Reconciles monthly business reports.

• Final purchasing for FY end.

• Final projections for FY end.

• Completed all TCSG training as assigned for budget and financial responsibilities.

• Completed all Gwinnett Tech training as assigned for HR compliance, purchasing, travel and talent acquisitions.

15%

Prepares, audits and processes payroll. Monitor expenditures.

• Performs adequate research and compiles accurate status reports of full-time and part-time payroll.

• Compares payroll expenditures with projected budgets and correctly ascertains potential for cost overruns or other budget problems.

• Reports potential budget problems to appropriate staff in a timely manner.

• Recommends realistic and effective solutions to budget variances following appropriate guidelines

• Books travel and assists with travel and expense reports for employees.

• Creates PO’s for travel expenses.

• Manages payroll forms and calculates hours paying attention to supporting documents

• Creates time sheets.

• Communicates with HR to meet monthly payroll deadlines.

• Resolves discrepancies with payroll by working with HR, the business office and employees.

• Processes travel reimbursement paperwork and coordinates with the business office.

• Processes PAR’s, key requests, employee process forms, job vacancy requests and other HR related forms.

15%

Prepares and analyzes operational statistics, reports, or other data.

• Properly determines reporting needs for assigned operational functions and devises reporting methods. Regularly reviews reporting mechanisms for effectiveness and efficiency.

• Correctly analyzes data. Seeks appropriate additional data on potential issues as needed.

• Draws accurate and logical conclusions from data. Reports data and conclusions as needed

15%

Performs other duties as assigned in the fulfillment of the needs, philosophy, and purpose of Gwinnett Technical College.

10%

Physical Demands:

Frequency

(N)Never, (O)Occasionally or (C)Constantly

Requires operation, access, or control of financial resources.

Requires having a P-Card.

Driving is a responsibility of this position.

This position will have direct interaction or care of children under the age of 18 or direct patient care.

This position will have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications).

This position is a stationary position, often standing or sitting for prolonged periods with or without reasonable accommodation.

This position requires moving about to accomplish tasks or moving from one worksite to another with or without reasonable accommodation.

This position requires the ability to adjust or move objects up to 15 pounds in all directions with or without reasonable accommodation.

This position requires the ability to repeat motions that may include the wrists, hands and/or fingers with or without reasonable accommodation.

This position requires the ability to operate machinery and/or power tools with or without reasonable accommodation.

Operating motor vehicles or heavy equipment with or without reasonable accommodation.

Noisy environments.

Medium work that includes moving objects up to 50 pounds with or without reasonable accommodation.

Light work that includes moving objects up to 20 pounds with or without reasonable accommodation.

Heavy work that includes moving objects up to 100 pounds or more with or without reasonable accommodation.

Work in outdoor elements such as precipitation and wind.

Assessing the accuracy, neatness and thoroughness of the work assigned.

The Technical College System of Georgia and its constituent Technical Colleges do not discriminate on the basis of race, color, creed, national or ethnic origin, sex, religion, disability, age, political affiliation or belief, genetic information, disabled veteran, veteran of the Vietnam Era, spouse of military member or citizenship status (except in those special circumstances permitted or mandated by law). This nondiscrimination policy encompasses the operation of all technical college-administered programs, programs financed by the federal government including any Workforce Innovation and Opportunity Act (WIOA) Title I financed programs, educational programs and activities, including admissions, scholarships and loans , student life, and athletics. It also encompasses the recruitment and employment of personnel and contracting for goods and services.

The Technical College System and Technical Colleges shall promote the realization of equal opportunity through a positive continuing program of specific practices designed to ensure the full realization of equal opportunity. The following person has been designated to handle inquiries regarding the nondiscrimination policies: Lisa Richardson ([email protected]), Title IX and Section 504 Coordinator, 5150 Sugarloaf Parkway, Building 100, Room 323B, Lawrenceville, GA 30043, 678-226-6691.

Associates degree and Three (3) years of professional level experience. Demonstrated proficiency in Microsoft Office software

Additional Information

+ Agency Logo:

+ Requisition ID: FIN0593

+ Number of Openings: 1

+ Advertised Salary: $48,880/YR

+ Shift: Day Job